Agenda item

Minutes:

Allison Bingham reminded those present that at the previous meeting it was agreed that she presented her proposals on future events, including cost, possible venues and review the success of past events.

 

(i) Cost of events

 

Allison Bingham informed those present that the last 4 events had cost about £800 in total for each event. This included:

 

·        Hire of venue: £300

·        Refreshments: £21 - £300

·        Advertising: free - up to £150

·        Graphics and Printing: £50

 

(ii) Opportunity Awards

 

Allison Bingham reminded those present that the next Opportunity Awards would take place on 22nd June 2016 at 6:15pm in the Town Hall.

 

She explained that they had already started to advertise the event and were currently planning to send something through to all Parishes for their magazines.

 

In response to a question, Allison explained that she had spoken to the Communications Manager about advertising it through Twitter, and she had agreed to start just after Easter.

 

She explained that the Flying Chef would be providing a buffet and all invites would be distributed through the Civics Office. Those invited would include the nominator, nominees and family, the Forum, Deputy Mayor/ Mayoress and Mayor/ Mayoress. She also commented that by this point the Town Hall works would be complete and therefore the amount of people invited wouldn't be as much of an issue.

 

(iii) Future Events

 

a - Winter Warmer/ Celebrate Ability

 

Allison Bingham informed the Panel of the Plans for future events and venues. She explained that they had the choice of planning a Winter Warmer event or they could wait until Spring and organise a celebrate Ability event. Last year the Winter Warmer event was held at Downham Market on Market day to attract more people. This year as well as Downham, she had also looked at other venues including Reffley Community Centre, Fairstead Community Centre and the William Burt Centre in West Winch. In response to a question she informed the forum that she had looked at two venues in Hunstanton but one was not big enough and the other was too far away. However she was going to also look into venues in Heacham and Ringstead. Councillor Fraser suggested the Village Hall at Thornham which she agreed to look into.

 

b - Mobility Scooter Event

 

Allison then informed the Panel that someone had asked if they were interested in running another Mobility Scooter Training Session. Helen Sismore from Guide dogs commented that she would be interested in providing a presence at this event to make users aware of the damages scooters could cause to Guide dogs. Allison Bingham explained to the forum that Mobility Scooter users didn't need to pay insurance or pass a test so this event was a good opportunity for users to learn how to drive them properly and become aware of their surroundings and the damages they could cause. She explained that previously obstacle courses had been set up for them to test out. As it was run by King's Lynn Mobility, they also brought different size scooters which people could test so it allows them to buy the correct one for them.