TERMS OF REFERENCE OF THE
KINGS LYNN AREA COMMITTEE
(“KLAC”)
1.
Definitions
|
Approved Resource
|
Officer resource
approved by the chief executive of the Council
|
|
Area
|
Means the
delineated area lined red on the map attached as Appendix
A
|
|
Budget
|
Means the annual
budget approved by the Council
|
|
Cabinet
|
Means the executive
of the Council within the meaning of the Local Government Act
2000
|
|
Corporate Strategy
|
Means the current
corporate strategy adopted by the Council
|
|
Council
|
Borough Council of
King’s Lynn and West Norfolk
|
|
KLAC
|
King’s Lynn
Area Committee
|
|
King’s Lynn Special Expenses
|
Means special
expenses allocation to King’s Lynn in pursuance of sections
34 and 35 of the Local Government Finance Act 1992
|
|
Member
|
An elected
Councillor
|
|
Financial Year
|
Means 1 April to 31
March
|
|
SLT
|
the Senior
Leadership Team of the Council
|
2.
Status
2.1
The King’s Lynn Area Committee
(“KLAC”) is an executive area committee constituted
pursuant to section 9E of the Local Government Act 2000 and
established by Cabinet on 5 March 2024.
2.2
The decisions of KLAC will be executive decisions
subject to call-in under the Council’s
constitution.
2.3
KLAC is established to discharge the functions set
out within these terms of reference within the Area.
3.
Composition & Operation
3.1
KLAC shall comprise of all ward Members from the
Area.
3.2
All KLAC Members shall have voting rights.
3.3
KLAC does not have to be politically proportionate
as it is an area committee.
3.4
KLAC shall be supported by a member of SLT and an
officer from democratic services. KLAC may invite other senior
officers and/or Cabinet Members to attend meetings where relevant
to an agenda item.
3.5
Quorum is four voting KLAC Members.
3.6
KLAC may establish sub-committees, tasks groups or
informal working groups for the purposes of carrying out any of its
work.
3.7
Meetings of KLAC shall be held no less than 6 times
per annum.
4.
Functions
The functions of KLAC will be as follows:
4.1
To determine the spend of any Budget
allocated to KLAC. Such decisions are to be made in accordance with
clause 5.
4.2
To authorise the submission of applications for
funding for the Area, for example Community Infrastructure Levy
funding or the County Council’s Parish Partnership Programme,
with the operational use of Approved Resource to prepare and submit
funding applications.
4.3
To determine where surplus funding raised
in connection with King’s Lynn Special Expenses should be
utilised within the Area. Such decisions are to be made in
accordance with clause 5.
4.4
To provide recommendations to Cabinet on
new priorities for King’s Lynn Special Expenses.
4.5
To monitor expenditure against King’s Lynn
Special Expenses including itemised special expenses and
contingency reserve throughout the Financial Year.
4.6
Enable Members from the unparished area
of King’s Lynn to meet
together to discuss issues of mutual interest which
have implications beyond the boundaries of individual
wards.
4.7
To act as a consultative forum on issues
affecting the whole or the majority
of the unparished area of King’s Lynn including
planning applications for major developments.
4.8
To encourage and carry out community
engagement within King’s Lynn residents, with Approved
Resource where necessary.
4.9
To makes decisions in accordance with the
Council’s approved budget and policy framework.
5
Funding Decisions
5.1
Decisions under 4.1 and 4.3 above can be taken to
authorise capital or revenue spend on or connected to the use of
South Lynn Community Centre and/or Fairstead Community
Centre.
5.2
The process for making any other decisions under
clause 4 shall be determined by KLAC on a case
by case basis having regard to the principles of fairness
and the strategic direction that KLAC seeks to achieve.
5.3
When authorising funding decisions, KLAC shall have
regard to any ongoing revenue cost to the Council as a result of that decision and how these ongoing
revenue costs will be paid.
6
Review
KLAC will review these Terms of Reference annually
and make any recommendations for change to Cabinet.
KINGS LYNN AREA COMMITTEE
(“KLAC”)
PROJECT ASSESSMENT PROCESS
Project Assessment Process
This Project Assessment Process may be used by KLAC
whenever they wish to assess a number of proposals for funding and they seek to adopt a prescribed process
for scoring and comparing the projects against one another to aide
KLAC’s decision making process:
Project Need (up to 30 points)
Considering the following non-exhaustive
list:
·
The relevance to the priorities in the Corporate
Strategy or other Council policy
·
The current lack of facilities in the
area
·
The last time the relevant ward received funding
through KLAC or another public body
·
The strength of the outputs and outcomes to the ward
and/or Area
Project Feasibility (up to 30 points)
Considering the following non-exhaustive
list:
·
The strength of the business case submitted to
support the project
·
Availability of match funding
·
The proposed timeline for delivery of the
project
Community Engagement (up to 20 points)
Considering the following non-exhaustive
list:
·
Evidence of community involvement in project
planning
·
Support from local stakeholders and residents
·
Strategies for capturing ongoing community
engagement
Innovation and Sustainability (up to 20
points)
Considering the following non-exhaustive
list:
·
Consideration of long term environmental and
economic sustainability
·
Alignment with the Council’s climate change
strategy and action plan
·
Potential for future growth and
adaptability.