Agenda and decisions

Apologies of absence were received from West Norfolk Housing Company Board Members, Lorraine Gore, Duncan Hall and Andy Walder whom were invited by invitation.

RESOLVED: The Minutes of the meeting held on the 4^th August 2025

were approved as a correct record.

Please indicate if there are any interests which should be declared.  A declaration of an interest should indicate the nature of the interest (if not already declared on the Register of Interests) and the agenda item to which it relates.  If a disclosable pecuniary interest is declared, the member should withdraw from the room whilst the matter is discussed.

These declarations apply to all Members present, whether the Member is part of the meeting, attending to speak as a local Member on an item or simply observing the meeting from the public seating area.

There were none.

There was none.

To note the names of any Councillors who wish to address the meeting under Standing Order 34.

Members wishing to speak pursuant to Standing Order 34 should inform the Chair of their intention to do so and on what items they wish to be heard before a decision on that item is taken.

Councillor A Ware was present under Standing Order 34.

To consider any business, which by reason of special circumstances, the Chair proposes to accept, under Section 100(b)(4)(b) of the Local Government Act 1972.

There was none.

RESOLVED: The Shareholder Committee reviewed the financial performance of the Councils Wholly Owned Company, West Norfolk Housing Company Ltd for the financial year ended 31^st March 2025.

REASON FOR DECISION: To ensure West Norfolk Housing Company Ltd financial performance is deemed appropriate and assess the going concern of the company.

RESOLVED: The Shareholder Committee

1. Approved the Annual Assurance Report to the Audit Committee from the Shareholder attached as Annex 1, subject to any approved amendments by the Shareholder Committee.

2. Delegated to the Monitoring Officer authority to make approved amendments to the Annual Assurance Report plus any non-material amendments to reflect operational updates between the Shareholder Committee meeting and submission of the report to Audit Committee.

3. That the final Annual Assurance Report be submitted to Audit Committee for their

consideration.

4. Requested the following actions are dealt with by Officers:

·         Valuation Methodology Review

·         Record Keeping Section Addition

·         Governance Document Traceability

·         KPI Development and Oversight Roles

·         Reporting on Enhancement Actions and Board Reporting on Shareholder Recommendations

REASON FOR DECISION: To fulfil the Shareholder Committee’s Terms of Reference and enable Audit Committee to complete their Terms of Reference in providing assurance over the Council Companies and forms a key part of risk mitigation of the following corporate risk:

R12 Council owned companies Managing performance, finances, liabilities and the

relationship between the Council and its wholly owned companies in accordance with the governance agreements

RESOLVED: The Committee Forward Plan was noted.

21^st January 2026 at 10am in the Council Chamber, Town Hall.

The next meeting was scheduled for the 21^st January 2025.