Agenda and draft minutes

RESOLVED:   That Councillor Mrs V M Spikings be appointed as Vice-Chair for the meeting.

To receive any apologies for absence and to note any substitutions.

Apologies for absence were received from Councillor Parish (Councillor Ryves sub).

The Chair thanked Councillor Ryves for being a substitute at the meeting.

To confirm as a correct record the Minutes of the Meeting held on Monday 3 February 2025 (previously circulated).

The minutes of the meeting held on 3^rd February 2025 were agreed as a correct record and signed by the Chair.

Please indicate if there are any interests which should be declared.  A declaration of an interest should indicate the nature of the interest (if not already declared on the Register of Interests) and the agenda item to which it relates.  If a disclosable pecuniary interest is declared, the Member should withdraw from the room whilst the matter is discussed.

These declarations apply to all Members present, whether the Member is part of the meeting, attending to speak as a local Member on an item or simply observing the meeting from the public seating area.

Councillor appointed representatives on the Internal Drainage Boards are noted.

Councillor Mrs V Spikings declared that she had recently been appointed a Member of Upwell Parish Council.

To consider any business, which by reason of special circumstances, the Chair proposes to accept, under Section 100(b)(4)(b) of the Local Government Act, 1972.

The Chair advised that there was some urgent business to consider under Standing Order 7, but this would be considered at the end of the meeting.

Members wishing to speak pursuant to Standing Order 34 should inform the Chairman of their intention to do so and on what items they wish to be heard before a decision on that item is taken.

There were no Members attending under Standing Order 34.

To receive any Chair’s correspondence.

The Chair reported that any correspondence received had been read and passed to the appropriate officer.

To receive the Schedule of Late Correspondence received since the publication of the agenda.

A copy of the late correspondence received after the publication of the agenda, which had been previously circulated, was received. A copy of the agenda would be held for public inspection with a list of background papers.

The Committee is asked to consider and determine the attached Schedules of Planning Applications submitted by the Assistant Director.

The Committee considered schedules of applications for planning permission submitted by the Assistant Director for Planning and Environment (copies of the schedules were published with the agenda). Any changes to the schedules will be recorded in the minutes.

RESOLVED: That the application be determined, as set out at (i) – (vi) below, where appropriate, to the conditions and reasons or grounds of refusal, set out in the schedules signed by the Chair.

(i)              24/02034/RM

Clenchwarton:  204 Main Road:  Reserved matters application for five dwellings:  JJ Sandberg Construction Ltd

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The case officer introduced the report and explained that the site comprised an area of 0.54ha on the southern side of Main Road, Clenchwarton.  It contained a vacant modest bungalow and garden with numerous outbuildings (some of which had been removed) and the remainder was laid to grass.

The site was located within the defined development area of the village as shown on Inset Map G25 on page 216 of the Site Allocations & Development Management Policies Plan (SADMPP) 2016.  It was surrounded by residential development with playing fields to the north and St Margaret’s Church and its graveyard to the south- east of the site. 

The bungalow had an existing access in the north-west corner of the site and a field access in the north-east corner.

The application sought reserved matters approval for 5 dwellings subsequent to outline permission being granted under application ref:  22/01797/O at the March 2023 Planning Committee.  Members requested at that meeting for the reserved matters application to be referred to the Planning Committee for determination.

The principle of development had already been established; this application addressed the matters of access, scale, appearance, layout and landscaping.

The application had been referred to the Committee as Members had requested at the outline permission stage that the reserved matters application be referred to the Planning Committee for determination.

The Committee noted the key issues for consideration when determining the application as set out in the report.

In accordance with the adopted public speaking protocol, Shanna Jackson (supporting) addressed the Committee in relation to the application.

The Committee’s attention was drawn to the late correspondence and the new local plan policies.

The Democratic Services Officer then carried out a roll call on the recommendation to approve the application and, after having been put to the vote, was carried (13 votes for and 1 abstention).

RESOLVED:   That the application be approved as recommended.

(ii)             23/01189/F

Dersingham:  38 Manor Road:  Demolition of existing ground floor commercial unit with first floor residential accommodation replaced proposed new residential apartments and associated works:  Jacqui Penty

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The case officer introduced the report and explained that full planning permission for the construction of 5 new residential apartments following the demolition of an existing commercial building (former funeral directors) at 38 Manor Road, Dersingham.

The application site was within the Dersingham Conservation Area  ...  view the full minutes text for item PC111:

To receive the Schedule of Planning Applications determined by the Executive Director.

The Committee received Schedules relating to the above.

RESOLVED:   That the reports be noted.

To consider passing the following resolution:

“That under Section 100(A)(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act”.

RESOLVED: That under Section 100(A)(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 3 and 5 of Part 1 of Schedule 12A to the Act.

The Planning Control Manager explained that the purpose of the report was to seek authorisation from the Planning Committee to finalise and complete the Section 106 Agreements and issue the decision notice pertaining to application 13/01615/OM.

RESOLVED:  That the recommendation contained within the report be approved subject to:

1.    To complete all S106 agreements (Framework Part A, Part B and Site Specific 106) and issue the decision by 5.15pm on 4^th April 2025. If this timescale is not met, the application be referred back to Planning Committee on 7^th April 2025.

2.    In the exceptional circumstance where the individual landowner specified in the report and shown on the attached plan, is not able to enter into the Framework Part B and Site Specific S106 within the required timescale, to issue the permission and impose an additional condition which restricts development commencing on any part of the application site until the legal agreements have been entered into in relation to that land so that all the necessary land within the application site is bound.