Agenda and draft minutes

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No. Item




The Chair welcomed everyone to the meeting.  He advised that the meeting was being recorded and streamed live to You Tube.


He invited the Democratic Services Officer to carry out a roll call to determine attendees.



To receive any apologies for absence and to note any substitutions.


Apologies for absence had been received from Councillors Devulapalli, Long (Cllr Crofts sub), Ring (Cllr Bearshaw sub), and Mr V Spikings (Cllr Barclay sub) and M de Whalley


Declarations of Interest pdf icon PDF 131 KB

Please indicate if there are any interests which should be declared.  A declaration of an interest should indicate the nature of the interest (if not already declared on the Register of Interests) and the agenda item to which it relates.  If a disclosable pecuniary interest is declared, the Member should withdraw from the room whilst the matter is discussed.


These declarations apply to all Members present, whether the Member is part of the meeting, attending to speak as a local Member on an item or simply observing the meeting from the public seating area.


Councillor appointed representatives on the Internal Drainage Boards are noted.



Councillor Barclay declared a disclosable pecuniary interest in planning application 9/2(f), as he was the applicant.  He left the meeting during consideration of the item and addressed the Committee as a public speaker.  He did not take part in the debate or vote on the matter and was not present during the discussion on the application.


Councillor Lintern explained that in relation to items 9/1(a) and 9/1(g) – Stoke Ferry, she had taken part in debates at the Parish Council meeting and would leave the meeting during consideration of those items.


Urgent Business Under Standing Order 7

To consider any business, which by reason of special circumstances, the Chair proposes to accept, under Section 100(b)(4)(b) of the Local Government Act, 1972.


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There was no urgent business under Standing Order 7 to consider.


The Planning Control Manager referred to the late correspondence in relation to item 9/2(d), and the paper referred by the Parish Council raised significant planning issues which required in depth review and consideration by officers.  It was therefore recommended that the application be deferred.  This was agreed by the Committee.


The Planning Control Manager also drew the Committee’s attention to late correspondence in relation to 9/2(g), and the recommendation to defer the application, which was agreed by the Committee.  Councillor Storey outlined his disappointment that the application was recommended to be deferred.


Members attending under Standing Order 34

Members wishing to speak pursuant to Standing Order 34 should inform the Chairman of their intention to do so and on what items they wish to be heard before a decision on that item is taken.


The following Councillor attended and addressed the Committee in accordance with Standing Order 34:


Cllr A Beales               9/2(b)               Castle Acre

                                    9/2(c)               Hillington


Chair's Correspondence

To receive any Chair’s correspondence.


The Chair reported that any correspondence received had been read and passed to the appropriate officer.


Receipt of Late Correspondence on Applications pdf icon PDF 183 KB

To receive the Schedule of Late Correspondence received since the publication of the agenda.

Additional documents:


A copy of the late correspondence received after the publication of the agenda, which had been previously circulated, was tabled.  A copy of the agenda would be held for public inspection with a list of background papers.



Glossary of Terms pdf icon PDF 398 KB


The Glossary of Terms were noted.


Index of Applications pdf icon PDF 116 KB

The Committee is asked to note the Index of Applications.


The Index of Applications were noted.


Decisions on Applications pdf icon PDF 279 KB

To consider and determine the attached Schedule of Planning Applications submitted by the Executive Director.

Additional documents:


The Committee considered schedules of applications for planning permission submitted by the Executive Director for Planning and Environment (copies of the schedules were published with the agenda). Any changes to the schedules were recorded in the minutes.


RESOLVED: That the application be determined, as set out at (i) – (ix) below, where appropriate, to the conditions and reasons or grounds of refusal, set out in the schedules signed by the Chair.


(i)              22/00871/FM

Stoke Ferry:  Land south of 2 and 3 Lark Road:  Proposed residential development of 13 dwellings:  Lavish Estates Limited


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Councillor Lintern left the meeting during consideration of this item.


The case officer introduced the report and explained that full planning permission was sought for the construction of 13 dwellings on the allocated site G88.1 in Stoke Ferry.  The site was immediately to the south of the modern cul-de-sac development at Lark Road.  An existing sewage treatment works was located some 130m south of the application site, with an existing access track running through the centre of the site.


The application site was outside of the Stoke Ferry Conservation Area, the border to which ran along the southern side of Wretton Road to the north of the application site.


The application site had been the subject of numerous planning applications.  This application was resubmission of the scheme granted Reserved Matters consent in 2019 (ref: 18/02068/RMM) which was not implemented within the required timeframe.


The application had been referred to the Committee for determination as the officer recommendation was contrary to the views of the Parish Council and at the request of former Councillor Sampson.


The Committee noted the key issues for consideration when determining the application as set out in the report.


The case officer drew the Committee’s attention to the need to amend the conditions, remove condition 18 with condition 19 being changed to condition 18 and within that it should refer to condition 16 not condition 6.


The case officer informed the Committee that the Parish Council no longer wished to speak at the meeting as they felt that their objections had been overcome.


In accordance with the adopted public speaking protocol, Shanna Jackson (supporting) addressed the Committee in relation to the application.


The Assistant Director clarified that it was an allocated site but outside the development boundary.


Councillor Crofts commented that as it was an allocated site, the Parish Council would have had opportunity to make comments on it.  In relation to Lark Road, he asked who would own the private drive and maintain it.


The case officer advised that condition 16 covered this issue and related to the maintenance of the road.


Councillor Storey explained that he had also attended the Stoke Ferry Parish Council meeting but did not take part in any debate.  He explained that the Parish Council were pleased that a lot of their objections had been addressed apart from the fact that the site was outside  ...  view the full minutes text for item PC81:


Planning Enforcement Quarterly Report pdf icon PDF 345 KB

Additional documents:


The Committee received an update on service performance for planning enforcement during the 1st, 2nd and 3rd quarters of 2023.


The Committee noted that the number of cases received were 561, the total number of cases closed were 528 and the total number of current live cases pending was 558.


It was noted that a total of 57 formal notices had been served during the period.


RESOLVED:   That the report be noted.