Agenda and draft minutes

Venue: Remote Meeting on Zoom and available for the public to view on WestNorfolkBC on You Tube - Zoom and You Tube. View directions

Contact: Wendy Vincent, Democratic Services Officer, 01553 616377, email:  wendy.vincent@west-norfolk.gov.uk 

Link: View Live Stream

Media

Items
No. Item

CP129

Welcome and Introductions

Minutes:

The Chair informed the Panel that the meeting was being broadcast live on You Tube.  The recording of the meeting is available at WestNorfolkBC on You Tube.

 

 The Democratic Services Officer conducted a roll call to confirm attendees.

 

 

CP130

Appointment of Vice Chair

Minutes:

RESOLVED:  Councillor C Manning be appointed Vice-Chair for the meeting.

 

CP131

Apologies

Minutes:

An apology for absence was received from Councillor P Beal.

 

CP132

Minutes pdf icon PDF 5 MB

To approve the minutes from the Corporate Performance Panel held on 22 July 2020.

 

 

Minutes:

The minutes of the meeting of the Corporate Performance Panel held on 22 July 2020 were agreed as a correct record.

 

CP133

Declarations of Interest

Please indicate if there are any interests which should be declared.  A declaration of an interest should indicate the nature of the interest (if not already declared on the Register of Interests) and the agenda item to which it relates.  If a disclosable pecuniary interest is declared, the Member should withdraw from the room whilst the matter is discussed.

 

These declarations apply to all Members present, whether the Member is part of the meeting, attending to speak as a local Member on any item or simply observing the meeting from the public seating area.

Minutes:

Councillors C Manning and S Nash declared an interest in item 10 – Freedom of the Borough as they were both Members of the Borough Council’s Standards Committee.

 

CP134

Urgent Business Under Standing Order 7

To consider any business which, by reason of special circumstances, the Chairman proposed to accept as urgent under Section 100(b)(4)(b) of the Local Government Act 1972.

Minutes:

There was no urgent business.

 

CP135

Members Present Pursuant to Standing Order 34

Members wishing to speak pursuant to Standing Order 34 should inform the Chairman of their intention to do so and on what items they wish to be heard before a decision on that item is taken.

 

Minutes:

Councillors R Blunt, M de Whalley, A Holmes, C Joyce, P Kunes, C Morley and J Rust were present under Standing Order 34.

 

CP136

Chair's Correspondence (if any)

Minutes:

There was no Chair’s correspondence.

 

CP137

Call In

Minutes:

There were no call-ins to consider.

 

CP138

Lily pdf icon PDF 924 KB

The Careline Community Services Manager to give a presentation on all aspects of fund, use by the public, personnel and in particular its role during the pandemic.

 

Minutes:

Click here to view the recording of this item on You Tube

 

The Panel received a presentation from the Careline Community Services Manager, a copy of which was circulated with the Agenda.

 

The Careline and Community Service Manager responded to questions in relation to:

 

·         Role of Lily.

·         Response to Covid-19.

·         Approach being taken if second wave of Covid-19.

·         Volunteers in the community.

·         Norfolk Vulnerable Hub.

 

The Portfolio Holder and the Chair on behalf of the Panel thanked the Careline Community Services Manager for an interesting and valuable presentation.

 

RESOLVED:  The Panel noted the presentation.

 

CP139

Review of the Election Process pdf icon PDF 127 KB

The Panel will receive a presentation from the Electoral Services Manager.

 

Minutes:

Click here to view the recording of this item on You Tube

 

The Panel received a presentation from the Electoral Services Manager, a copy of which is attached to the minutes.

 

The Electoral Services Manager responded to questions in relation to:

 

·         Annual canvass.

·         Process to call a parish council by-election.

·         Requests for register.

·         Postal votes.

·         Electoral Registers for each ward and regular updates being available for all Councillors.

·         Election deposits.

·         Explanation of a marked register at a polling station.

·         Timetable for elections.

·         Meeting with Agents once an election had been called.

 

RESOLVED:  1) That the presentation be noted.

 

2) The Electoral Services Manager send an email to all Councillors informing them upon request they can receive a full register for their ward(s), together with regular updates.

 

 

 

 

CP140

Freedom of the Borough pdf icon PDF 160 KB

The Panel will receive a report from the Democratic Services Manager.

 

Minutes:

Click here to view the recording of this item on You Tube

 

The Chair explained that the Notice of Motion had been referred to the Corporate Performance Panel for consideration by Council at its meeting on 28 November 2019.

 

The Chair invited Councillor J Rust to present the Notice of Motion to the Panel.

 

The Panel debated the current criteria as set out in the report and the suggested criteria set out in the Notice of Motion.

 

The Leader addressed the Panel and outlined the position of recipients of the award in previous years.  The Leader also provided information on other awards which may be more appropriate to nominate a person for, for example, the Mayor’s Business Awards and the Volunteers Award.

 

Councillor Joyce addressed the Panel under Standing Order 34.

 

The Panel highlighted the importance of maintaining the elite award, but that nominations should be considered in a fair and transparent way,

 

The Chair proposed that a non-political small information working group be set up to consider criteria for such an award and outlined draft terms of reference and suggested four meetings be held before reporting back to the Panel.

 

The proposal was seconded by Councillor Ayres and agreed by the Panel.

 

RESOLVED:  The Panel would set up a non-political informal working group - Councillors B Ayres, S Dark, A Dickinson, C Hudson and S Nash.

 

CP141

Cabinet Report: Review of Standing Orders and Articles pdf icon PDF 110 KB

Additional documents:

Minutes:

Click here to view the recording of this item on You Tube

 

The Monitoring Officer presented the report and responded to questions in relation to:

 

·         12.15 Urgent Decisions (what constituted an urgent decision, should the Leader of the Opposition be involved.).

·         24 Dismissal.

·         29 and Article 6 Scrutiny and Overview Bodies and the Audit Committee.

 

Councillor Joyce addressed the Panel under Standing Order 34.

 

The Chair invited the Panel to contact the Monitoring Officer with any spelling mistakes or grammatical errors to be corrected before the report was presented to Cabinet.

 

The Panel proposed that the Monitoring Officer amend the report to ensure consistency prior to being considered by Cabinet on 22 September 2020.  The amended report to be circulated to the Panel prior to the Cabinet meeting.

 

RESOLVED:  The Panel recommended the report to Cabinet.

 

 

CP142

Cabinet Report: Scrutiny and the Executive Protocol pdf icon PDF 114 KB

Additional documents:

Minutes:

Click here to view the recording of this item on You Tube

 

The Monitoring Officer presented the report.

 

There were no questions from the Panel.

 

RESOLVED:  The Panel recommended that the Scrutiny and Executive Protocol be adopted by the Council.

 

CP143

Cabinet Forward Decisions List pdf icon PDF 139 KB

Minutes:

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The Chair invited Members to forward any items for consideration at the sifting meeting.

 

CP144

Work Programme pdf icon PDF 240 KB

Minutes:

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The Panel noted the work programme.

 

The Chair invited Members to forward any items for consideration at the sifting meeting.

 

CP145

Date of Next Meeting

To note that the date of the next meeting of the Corporate Performance Panel will take place on 7 October 2020 at 3 pm on Zoom.

 

Minutes:

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The next meeting of the Corporate Performance Panel will take place on 7 October 2020 at 3 pm on Zoom.

 

CP146

Exclusion of Press and Public

To consider passing the following resolution:

 

“That under Section 100(A)(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Schedule 12A to the Act”.

Minutes:

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RESOLVED:  That under Section 100(A)(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following items of business on the grounds that it involves the likely disclosure of exempt information as defined in Schedule 12A to the Act.

 

The Panel adjourned at 4.51 pm and reconvened at 4.57 pm.

 

CP147

Exempt Report: Hunstanton Sailing Club - Annual Update

The Panel will receive an update from Councillor C Rose, the Borough Council’s representative.

 

Minutes:

The Panel received the Annual Update report from the Borough Council’s appointed Observer, Councillor Rose.

 

The Chair thanked Councillor Rose for the update report.

 

RESOLVED:  The annual update report be noted.

 

CP148

Exempt: Cabinet Report: KLIC Settlement Agreement and Repayment Plan

Minutes:

The Assistant Director, Property and Projects presented the report and responded to questions from the Panel and those Members attending under Standing Order 34.

 

RESOLVED:  1) The Panel supported the recommendations to Cabinet as set out in the report.

 

2) The Panel receive an update report on a quarterly basis from the Assistant Director, Property and Projects.