Agenda and draft minutes

Venue: Council Chamber, Town Hall, Saturday Market Place, King's Lynn PE30 5DQ. View directions

Contact: Wendy Vincent, Democratic Services Officer, 01553 616377, email:  wendy.vincent@west-norfolk.gov.uk 

Items
No. Item

CP30

Apologies

Minutes:

There were no apologies for absence.

 

CP31

Minutes pdf icon PDF 118 KB

To approve the minutes from the Corporate Performance Panel held on 22 July 2019.

 

Minutes:

The Minutes of the meeting held on 22 July 2019 were agreed as a correct record and signed by the Chairman.

 

 

CP32

Declarations of Interest

Please indicate if there are any interests which should be declared.  A declaration of an interest should indicate the nature of the interest (if not already declared on the Register of Interests) and the agenda item to which it relates.  If a disclosable pecuniary interest is declared, the Member should withdraw from the room whilst the matter is discussed.

 

These declarations apply to all Members present, whether the Member is part of the meeting, attending to speak as a local Member on any item or simply observing the meeting from the public seating area.

Minutes:

There were no declarations of interest.

 

CP33

Urgent Business Under Standing Order 7

To consider any business which, by reason of special circumstances, the Chairman proposed to accept as urgent under Section 100(b)(4)(b) of the Local Government Act 1972.

Minutes:

There was no urgent business.

 

CP34

Members Present Pursuant to Standing Order 34

Members wishing to speak pursuant to Standing Order 34 should inform the Chairman of their intention to do so and on what items they wish to be heard before the meeting commences.  Any Member attending the meeting under Standing Order 34 will only be permitted to speak on those items which have been previously notified to the Chairman.

Minutes:

Councillor A Ryves for all items.

 

CP35

Chairman's Correspondence

Minutes:

There was no Chairman’s correspondence.

 

CP36

Exclusion of Press and Public

To consider passing the following resolution:

 

“That under Section 100(A)(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act”.

 

Minutes:

RESOLVED:  That under Section 100(A)(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act.

 

CP37

Exempt Item: Hunstanton Sailing Club

Minutes:

Tony Devenish representative from Hunstanton Sailing Club gave an overview of the objectives, memberships, competitions, training, activities and venue hire.

 

The representative from Hunstanton Sailing Club responded to questions relating to:

 

·         Events including how they were publicised.

·         Membership figures/costs.

·         Annual Plan which would be published on the Sailing Club’s website when available.

·         Borough Council representative as an observer role.

·         Contact with governing organisations to attract/encourage regional and national events.

·         Engagement with primary and secondary schools to encourage younger children to participate in activities.

·         Club open to non-members.

 

The Chair thanked the representative from Hunstanton Sailing Club for attending and giving an update report to the Panel and wished the club every success for the future.

 

RESOLVED:  An annual update be presented to the Panel either by the Borough Council representative or a representative from Hunstanton Sailing Club.

 

 

RETURN TO OPEN SESSION

 

 

 

CP38

Corporate Business Plan 2020-2024 pdf icon PDF 116 KB

Minutes:

The Senior Policy and Performance Officer presented that Corporate Business Plan, which set the broad framework for the council’s work over the next four years.  It was highlighted that following the Borough Elections, it was timely to review the four year plan and the report set out the indicative process and timetable and a high level view of proposed priorities and objectives for the Panel to consider.

 

Members of the Panel divided into two workshop groups to explore ideas to help inform the Corporate Business Plan.  The Senior Policy and Performance Officer collated the suggestions of the Panel and advised that he would bring back a more detailed report to the Panel at their next meeting.

 

The Chair invited the Panel to forward any additional suggestions to the Senior Policy and Performance Officer by 13 September 2019.

 

In response to a question from Councillor Moriarty on how those Councillors not on Panels would be involved, the Senior Policy and Performance Officer explained that an article would be published in the Member’s Bulletin inviting comments.

 

Councillor Pope commented that once the plan was finalised, it would only leave a three year period for the plan until the next election.  In response, the Senior Policy and Performance explained that in order to provide stability to the authority, the plan would include a short period following the next borough election.

 

The Chair commented that he had found the workshop session to be both meaningful and useful and thanked the Senior Policy and Performance Officer.

 

RESOLVED: 1) The Panel considered and commented on the draft priorities and objectives.

 

2) The Panel to receive a more detailed report at their next meeting.

 

 

CP39

Equalities Update pdf icon PDF 48 KB

Additional documents:

Minutes:

The Policy, Performance and Personnel Manager gave a PowerPoint presentation (copy attached) and explained that the Council’s Equality Policy was reviewed during 2017 and a new policy was agreed by Cabinet and Council in January 2018.  It was noted that a part of the review process, it was agreed that an annual equalities update should be reported to the Corporate Performance Panel.

 

The Chair thanked the Policy, Performance and Personnel Manager for the presentation and invited questions from the Panel, a summary of which are set out below.

 

In response to a question from Councillor Humphrey, on the role of the Corporate Equalities Group and frequency of meetings, the Policy, Performance and Personnel Manager explained that if an urgent complaint/grievance had been received, a meeting of the group could be called if required.  It was highlighted that a monitoring process was in place if a complaint/grievance was received.  During the current monitoring period, it was confirmed that no grievances had been received.

 

Following questions from Councillor Moriarty, the Policy, Performance and Personnel Manager explained that when the council let contract/tenders equality was given full consideration early in the process and advised that the council’s contract standing orders were currently being reviewed. 

 

In response to a question on the diversity of the council’s workforce, the Policy, Performance and Personnel explained that the council had an increasingly diverse workforce and explained that during the recruitment process there was monitoring of equalities issues but that following the interview, the best candidate for the vacancy would be offered the position.  The Leader commented that he had observed an increase in diversity in the council’s workforce and explained that some good employees from European countries had gained experience with the borough council and had subsequently left the authority to take up a position in another part of the country.

 

The Chair asked if the data available allowed the council to identify rural areas where services were not being received.  In response, the Policy, Performance and Personnel Manager explained that the detail could not be obtained from the data collated.  However, the Panel was given an example of the consultation on the closure of the Customer Information Centre in Hunstanton, where an equalities impact assessment had been undertaken and the borough council looked at alternative options to provide the service to the public.

 

In response to a further question from the Chair on the review of the council’s Equalities policy in 2020, the Policy, Performance and Personnel Manager explained that the Corporate Performance Panel would be consulted on the review of the policy.

 

RESOLVED: The Panel to receive an annual update in 2020.

 

 

CP40

Cabinet Forward Decisions List pdf icon PDF 60 KB

Minutes:

The Chair invited the Panel to consider the Cabinet Forward Decision List and identify any items for the Panel’s work programme.

 

A discussion took place on the Cabinet Forward Decision List for 24 September 2019 and which Panel should look at the Cinema Development Tender Results report.  The Leader advised that the Regeneration and Development Panel had looked at the cinema proposal and reminded the Panel that all Councillors could request to attend any meeting of the council under Standing Order 34 and that all agendas were available to view on Mod Gov.

 

The Chair explained that the Cabinet Decision Sheet was published and that with the required number of supports, a Councillor could call in a Cabinet decision.

 

RESOLVED:  Following completion of the Cinema project, the Corporate Performance Panel under a post implementation review.

 

CP41

Panel Work Programme 2019/2020 pdf icon PDF 69 KB

To note the Panel’s Work Programme for 2019/2020.

Minutes:

Councillor Moriarty proposed that the Panel review the performance of the Borough Council Elections held in May 2019 and the wider performance of elections in general in February 2020 which was agreed by the Panel.  The Chair explained that the item would be discussed at the next sifting meeting.

 

The Chair invited Members to forward any items for the work programme via the eform.

 

 

 

 

CP42

Date of Next Meeting

To note that the date of the next meeting of the Corporate Performance Panel will take place on 21 October 2019 at 6 pm in the Council Chamber, Town Hall, Saturday Market Place, King’s Lynn.

 

 

Minutes:

The next meeting of the Corporate Performance Panel would take place on 21 October at 6.00 pm in the Council Chamber, Town Hall, Saturday Market Place, King’s Lynn.