Agenda and decisions

Venue: Council Chamber, Town Hall, Saturday Market Place, King's Lynn PE30 5DQ. View directions

Contact: Sam Winter, Democratic Services Manager 01553 616327 

Items
No. Item

1.

MINUTES

To approve the Minutes of the Meeting held on 24 September 2019   (previously circulated).

 

Decision:

RESOLVED:The Minutes of the Meeting held on 24 September 2019 were approved as a correct record and signed by the Chair.

3.

URGENT BUSINESS

To consider any business, which by reason of special circumstances, the Chair proposes to accept, under Section 100(b)(4)(b) of the Local Government Act 1972.

 

Decision:

None

4.

DECLARATIONS OF INTEREST

Please indicate if there are any interests which should be declared.  A declaration of an interest should indicate the nature of the interest (if not already declared on the Register of Interests) and the agenda item to which it relates.  If a disclosable pecuniary interest is declared, the member should withdraw from the room whilst the matter is discussed.

 

These declarations apply to all Members present, whether the Member is part of the meeting, attending to speak as a local Member on an item or simply observing the meeting from the public seating area.

Decision:

None

5.

CHAIR'S CORRESPONDENCE

To receive any Chair’s correspondence.

Decision:

None for this meeting

6.

MEMBERS PRESENT UNDER STANDING ORDER 34

To note the names of any Councillors who wish to address the meeting under Standing Order 34.

 

Members wishing to speak pursuant to Standing Order 34 should inform the Chair of their intention to do so and on what items they wish to be heard before a decision on that item is taken.

 

Decision:

Councillors J and S Collop – Parish Partnerships fund referral from KLACC

Councillor M de Whalley – Forward Decisions and the Guildhall

Councillor J Moriarty – Unreasonable Persistent Complaints

7.

CALLED IN MATTERS

To report on any Cabinet Decisions called in.

Decision:

None

8.

FORWARD DECISIONS pdf icon PDF 62 KB

A copy of the Forward Decisions List is attached

 

Decision:

The Forward Decision list was noted.

 

Under standing order 34, Councillor de Whalley addressed Cabinet regarding the Climate Change Notice of Motion he had submitted to Council which had been referred to Cabinet.  He expressed concern about the report not being submitted to this meeting.  He referred to the fact that Norfolk County Council was due to be considering the issue.  Councillor Long explained the item would go to Cabinet on 7 January providing a suitable report could be prepared in time for the meeting.  Otherwise it would go to the 4 February meeting.

9.

MATTERS REFERRED TO CABINET FROM OTHER BODIES

To receive any comments and recommendations from other Council bodies which meet after the dispatch of this agenda. 

 

Decision:

The KLACC referral of the Parish Partnership Fund was dealt with in the item.

10.

PARISH PARTNERSHIPS FUND - REFERRAL FROM KING'S LYNN AREA CONSULTATIVE COMMITTEE pdf icon PDF 134 KB

Additional documents:

Decision:

RESOLVED:           1)       That the request for match funding for the provision of one SAM2 sign in the Newlyn (Queensway) area of the town be approved.

 

2)       That the proposal for the bus shelters at Peckover Way, Minster Court/William Booth Road and Saddlebow Road be endorsed subject to bus shelters being eligible in the scheme, and the County Councillors contributing to the proposal with part of their ward allowance. If agreed, the match funding will be paid for through an increase in King’s Lynn special expenses to be incorporated in the Budget document. 

 

Reason for Decision

 

Cabinet is required to consider any Parish Partnership fund bids endorsed by KLACC, as per the Committee’s terms of reference.

 

The decision on the bus shelters is to ensure they would be eligible for County Council funding as part of the scheme, and to ensure buy in from County Councillors with the use of some of their ward allowance.

 

 

 

11.

CORPORATE COMPLAINTS POLICY pdf icon PDF 151 KB

Additional documents:

Decision:

RecommendED:      1)         That the Corporate Complaints Policy be approved.

 

2)         That delegated authority to make any minor amendments considered necessary to the policy be granted to the Chief Executive in consultation with the Leader of the Council.

 

Reason for Decision

 

To ensure the council has a robust, consistent and easily accessible policy for staff, members and customers to manage the complaints process and associated expectations.

 

12.

REVISED UNREASONABLE COMPLAINTS POLICY pdf icon PDF 142 KB

Additional documents:

Decision:

RECOMMENDED:      1)         That the revised policy on managing the behaviour of unreasonable complainants be approved subject to:

 

·        the addition of reference to the use of social media to further persistent complaints

·        a further discussion between the Chair and Vice-Chair and Councillor Moriarty on the minor points raised.

 

2)         That delegated authority to make minor amendments to the policy be granted to the Chief Executive in consultation with the Leader of the Council.

 

Reason for Decision

 

To ensure a clearly defined process is in place for the management of unreasonably persistent complainants, to provide fairness, transparency and accountability within the process, to safeguard the health and wellbeing of officers handling such complainants and to ensure the policy is in line with the Local Government Ombudsman’s best practice.

 

The reference to CPP wishing to review the policy annually was a matter for CPP to decide, not a matter of a Cabinet decision.

 

13.

MID YEAR TREASURY MANAGEMENT REVIEW pdf icon PDF 383 KB

Decision:

RESOLVED:   That the report and the treasury activity be noted.

 

Reason for Decision

 

The Council has formally adopted the Chartered Institute of Public Finance and Accountancy’s (CIPFA) Code of Practice on Treasury Management (updated 2017) and remains fully compliant with its requirements.   

 

One of the primary requirements of the Code is that a mid-year review will be made.

 

14.

GUILDHALL COMPLEX pdf icon PDF 81 KB

Additional documents:

Decision:

RESOLVED:That the Expression of Interest be submitted and delegated authority be granted to the Chief Executive in consultation with the Portfolio Holder for Culture, Heritage and Health to make amendments as required and submit the document.

 

 

Reason for Decision

 

To enable the restoration of the Guildhall complex to take place and create a sustainable future for the site.