Agenda and decisions

None.

RESOLVED: The Minutes of the meeting held on the 30^th October 2025 were approved as a correct record.

Please indicate if there are any interests which should be declared.  A declaration of an interest should indicate the nature of the interest (if not already declared on the Register of Interests) and the agenda item to which it relates.  If a disclosable pecuniary interest is declared, the member should withdraw from the room whilst the matter is discussed.

These declarations apply to all Members present, whether the Member is part of the meeting, attending to speak as a local Member on an item or simply observing the meeting from the public seating area.

None.

To note the names of any Councillors who wish to address the meeting under Standing Order 34.

Members wishing to speak pursuant to Standing Order 34 should inform the Chair of their intention to do so and on what items they wish to be heard before a decision on that item is taken.

Councillor Ware was present under Standing Order 34.  

To consider any business, which by reason of special circumstances, the Chair proposes to accept, under Section 100(b)(4)(b) of the Local Government Act 1972.

None.

None.

RESOLVED: The Shareholder Committee noted the contents of the Annual Assurance Report.

REASON FOR DECISION: To provide the Shareholder Committee with assurance on the West Norfolk Housing Companies performance against the business plan, governance and finances.  

RESOLVED: The Shareholder Committee noted the contents of the Annual Assurance Report.

REASON FOR DECISION: To provide the Shareholder Committee with assurance on the West Norfolk Property Limited performance against the business plan, governance and finances.  

RESOLVED: The Shareholder Committee noted and supported the change in named directors to the Board of Alive West Norfolk as set out in the report.

REASON FOR DECISION: To note and agree changes to the named membership of the Board.

RESOLVED: The Committee Forward Plan was noted.

Date of the next meeting to be confirmed.

The date of next meeting was to be confirmed.

To consider passing the following resolution:

“That under Section 100(A)(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act”.

RESOLVED: That under Section 100(A)(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act.

RESOLVED:  The Shareholder Committee:

1. Approved the appointment of Karl Patterson, Housing Development Manager, to the board of West Norfolk Housing Company 

2. Agreed  the West Norfolk Housing Company Board that Duncan Hall remains on the board of directors

3. Agreed the Company’s Memorandum and Articles of Association are amended to disapply the 9-year maximum term provision to directors who are employees of the Company or officers of the Council and authority is delegated to the Principal Lawyer to finalise the revised wording. 

REASON FOR DECISION: To provide the board with greater resilience in light of upcoming Local Government Reorganisation and ensure the recommendations align with the Company’s constitutional arrangements.

RESOLVED: The Shareholder Committee

(a) noted the process undertaken to develop the loan agreement and 

(b) granted their consent for the loan agreement to be put into effect on behalf of the WNHC through the delegated authority to the Council’s Housing Development Manager in consultation with the Council’s Chief Operating Officer.

REASON FOR DECISION: To enable the Council to support its wholly owned company, WNHC, towards delivery of its Business Plans and the Council’s own Corporate Strategic aims.