Agenda, decisions and draft minutes

An apology of absence was received from Councillor Morley.

An apology of absence was received from Councillor Morley.

RESOLVED: The Minutes of the meeting held on the 15^th April 2025 were approved as a correct record.

RESOLVED: The Minutes of the meeting held on the 15^th April 2025 were approved as a correct record.

Please indicate if there are any interests which should be declared.  A declaration of an interest should indicate the nature of the interest (if not already declared on the Register of Interests) and the agenda item to which it relates.  If a disclosable pecuniary interest is declared, the member should withdraw from the room whilst the matter is discussed.

These declarations apply to all Members present, whether the Member is part of the meeting, attending to speak as a local Member on an item or simply observing the meeting from the public seating area.

There were none.

There were none.

There was none.

There was none.

To note the names of any Councillors who wish to address the meeting under Standing Order 34.

Members wishing to speak pursuant to Standing Order 34 should inform the Chair of their intention to do so and on what items they wish to be heard before a decision on that item is taken.

Councillor A Ware was present under Standing Order 34.

Councillor A Ware was present under Standing Order 34.

To consider any business, which by reason of special circumstances, the Chair proposes to accept, under Section 100(b)(4)(b) of the Local Government Act 1972.

There was none.

There was none.

That under Section 100(A)(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act.

RESOLVED: That under Section 100(A)(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act.

RESOLVED: That under Section 100(A)(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act.

Board Members of West Norfolk Property Limited left the meeting for items relating to West Norfolk Housing Company.

RESOLVED: The Shareholder Committee:

1.    Delivery and performance by WNHC during 2024/2025 against the Business Plan Update 2024/2025 at Appendix 1 (exempt) was considered.

2.    Approved the WNHC Company Business Plan Delivery Update for 2025/2026 as set out in Appendix 2 (exempt)

3.    Agreed Key Performance Indicators for delivery against WNHC’s Business Plan are to be formulated by the Shareholder to hold WNHC to account for performance and delivery.

REASON FOR DECISION: In furtherance of the Terms of Reference for the Shareholder Committee:

4.4 Approval of the Business Plan for each of the Council Companies on an annual basis.

 4.5 Holding each of the Council Companies to account for their performance against the respective Business Plan.

The Monitoring Officer presented the report.

The Assistant Director for Regeneration, Housing and Place highlighted key points.

The Chair invited comments from Board Members of West Norfolk Housing Company

The Chair invited questions and comments from the Committee and Officers responded.

RESOLVED: The Shareholder Committee:

1.    Delivery and performance by WNHC during 2024/2025 against the Business Plan Update 2024/2025 at Appendix 1 (exempt) was considered.

2.    Approved the WNHC Company Business Plan Delivery Update for 2025/2026 as set out in Appendix 2 (exempt)

3.    Agreed Key Performance Indicators for delivery against WNHC’s Business Plan are to be formulated by the Shareholder to hold WNHC to account for performance and delivery.

REASON FOR DECISION: In furtherance of the Terms of Reference for the Shareholder Committee:

4.4 Approval of the Business Plan for each of the Council Companies on an annual basis.

 4.5 Holding each of the Council Companies to account for their performance against the respective Business Plan.

The Monitoring Officer and Assistant Director for Regeneration, Housing and Place introduced this item with item 8.

RESOLVED: The Shareholder Committee

1.    Noted the timescales for gaining agreement to a Loan Agreement for WNHL.

2.    Reviewed the process and concept of the Loan Agreements and recommend provisions or amendments for consideration, to those with delegated authority to agree the final terms of the drawdown facility for the companies.

Reason for Decision

To deliver affordable and private rented housing for acquisition by the council’s wholly owned housing companies to support the delivery of council corporate objectives.

The Assistant Director for Finance and Deputy Section 151 Officer presented the report.

The Chair invited comments from Board Members of West Norfolk Housing Company.

The Chair invited questions and comments from the Committee and Officers responded.

RESOLVED: The Shareholder Committee

1.    Noted the timescales for gaining agreement to a Loan Agreement for WNHL.

2.    Reviewed the process and concept of the Loan Agreements and recommend provisions or amendments for consideration, to those with delegated authority to agree the final terms of the drawdown facility for the companies.

Reason for Decision

To deliver affordable and private rented housing for acquisition by the council’s wholly owned housing companies to support the delivery of council corporate objectives.

RESOLVED: The Shareholder Committee

1.    Considered delivery and performance by WNPL since the previous update to Shareholder Committee against the Business Plan Update 2024/2025 dated September 2024 at Appendix 1 (exempt) was considered.

2.     Approved the Business Plan Delivery Update 2025/2026 at Appendix 2 (exempt).

3.    Agreed Key Performance Indicators for delivery against WNPL’s Business Plan are to be formulated by the Shareholder to hold WNPL to account for performance and delivery.

REASON FOR DECISION: In furtherance of the Terms of Reference for the Shareholder Committee:

4.4 Approval of the Business Plan for each of the Council Companies on an annual basis.

4.5 Holding each of the Council Companies to account for their performance against the respective Business Plan

Board Members of West Norfolk Housing Company left the meeting for the items in relation to West Norfolk Property Limited.

The Monitoring Officer presented the report.

The Assistant Director for Regeneration, Housing and Place highlighted key points.

The Chair invited comments from Board Members of West Norfolk Property Limited. 

The Chair invited questions and comments from the Committee and Officers responded

RESOLVED:

1.    Delivery and performance by WNPL since the previous update to Shareholder Committee against the Business Plan Update 2024/2025 dated September 2024 at Appendix 1 (exempt) was considered.

2.     Approved the Business Plan Delivery Update 2025/2026 at Appendix 2 (exempt).

3.    Agreed Key Performance Indicators for delivery against WNPL’s Business Plan are to be formulated by the Shareholder to hold WNPL to account for performance and delivery.

REASON FOR DECISION: In furtherance of the Terms of Reference for the Shareholder Committee:

4.4 Approval of the Business Plan for each of the Council Companies on an annual basis.

4.5 Holding each of the Council Companies to account for their performance against the respective Business Plan

The Monitoring Officer and Assistant Director for Regeneration, Housing and Place introduced this item with item 11.

RESOLVED: The Committee Forward Plan was noted.

RESOLVED: The Committee Forward Plan was noted.

The date of the next Shareholder Committee is to be scheduled for late October 2025.

The next was to be scheduled for late October 2025.

The next was to be scheduled for late October 2025.