Agenda and decisions

To agree the minutes of the meeting held on 11 September 2024.

RESOLVED:   The Minutes of the meeting held on 11 September 2024 were agreed as a correct record.

Apologies were received from O Judges and H Howell.

Please indicate if there are any interests which should be declared.  A declaration of an interest should indicate the nature of the interest (if not already declared on the Register of Interests) and the agenda item to which it relates.  If a disclosable pecuniary interest is declared, the member should withdraw from the room whilst the matter is discussed.

These declarations apply to all Members present, whether the Member is part of the meeting, attending to speak as a local Member on an item or simply observing the meeting from the public seating area.

Councillor A Ware, attending under standing order 34 declared a non pecuniary interest as a Board Member of West Norfolk Housing Co and West Norfolk Property Co.

Reference was made to an email from the Monitoring Officer updating on the Loan arrangements where solicitors were being instructed to prepare the agreements so when ready it could be progressed as soon as possible.

To note the names of any Councillors who wish to address the meeting under Standing Order 34.

Members wishing to speak pursuant to Standing Order 34 should inform the Chair of their intention to do so and on what items they wish to be heard before a decision on that item is taken.

Councillor A Ware

To consider any business, which by reason of special circumstances, the Chair proposes to accept, under Section 100(b)(4)(b) of the Local Government Act 1972.

None

RESOLVED:   1)          That financing of the Housing Committee and Insourcing of Alive WN be added as standing items going forward.

2)          That Councillor Ring forward information from the Alive Project Management Group to other members of the Shareholder Committee as available.

RESOLVED:           That Michelle Drewery, Assistant Director Resources be appointed as a Director of Alive Management Ltd whilst the company is formally wound up.

Reason for Decision

Although the Articles of Association for Alive Management Ltd stipulate a minimum of one Director,  two are required for Alive Management to be quorate.

RESOLVED: That the details of the Exit Management Plan and the responsibility of the council officers as well as the Directors of Alive West Norfolk and Alive West Norfolk staff to complete the transfer and the comments made in the meeting be noted.

Reason for Decision

To ensure an orderly transition of the services delivered by Alive West Norfolk back to the council’s management by 31 March 2025.

RESOLVED:   That the West Norfolk Housing Company be invited to appoint  up to 3 Independent Directors to it’s Board.

Reason for Decision

To increase the number of independent directors on the Board of West Norfolk Housing Ltd

RESOLVED:   1)          That the Shareholder Agreement be noted.

2)          That  an invitation be extended to the February Share Holder Committee to Board Members of West Norfolk Housing and West Norfolk Property Companies to review the position of each Company and the Business Plans going forward.

3)          That a short plain English information sheet be provided for members on the workings of the Council Companies.

Reason for Decision

To facilitate collaborative working between the Companies and the Shareholder Committee.

19 February 2025 at 10am

15 April 2025 at 4.00pm

19 February 2025 at 10am

15 April 2025 at 4.00pm