Agenda and draft minutes

The notes of the previous meeting were agreed as a correct record.

There was no matters arising.

Please indicate if there are any interests which should be declared.  A declaration of an interest should indicate the nature of the interest (if not already declared on the Register of Interests) and the agenda item to which it relates.  If a disclosable pecuniary interest is declared, the Members should withdraw from the room whilst the matter is discussed.

These declarations apply to all Members present, whether the Member is part of the meeting, attending to speak as a local Member on an item or simply observing the meeting.

Members of the Panel declared non-pecuniary interests in applications within their ward and did no vote thereon.

To consider any business which, by reason of special circumstances, the Chairman proposes to accept as urgent under Section 100b(4)(b) of the Local Government Act, 1972.

There was no urgent business to consider.

Members wishing to speak pursuant to Standing Order 34 should inform the Chair of their intention to do so and on what items they wish to be heard before a decision on that item is taken.

Councillor Lintern was present on Zoom but did not wish to speak on any items.

There was no Chair’s correspondence to consider.

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The Senior CIL Officer provided an update on parish and funding reports, and reminded the Panel that annual monitoring reports were a condition of the funding

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The CIL Monitoring Officer advised that in this round, 48 valid applications had been received, as detailed in the appendix. Unfortunately, there was not enough CIL infrastructure funding for all of the projects.

The available funds to be allocated to Project applications =

•      Total Amount Available £1,645,459.65

•          Total Amount Requested (48 Applications) £2,191,918.59

•          Difference: Requested less Available -£546,458.94

The breakdown of applications is as follows:

•        Total 12 Applications over £50k - Requested £1,598,213.20

•        Total 36 Applications up to £50k - Requested £593,705.39

The CIL Officer had liaised with applicants to clarify the application submissions and made recommendations based on the details and evidence submitted.

Applications that had not met the validation criteria, including the submission of 3 quotes or details of a tender process, had been notified that they were unsuccessful.

In this round 7 invalid applications had been received. Officers had provided guidance relating to each unsuccessful application, to assist with any future submissions. All of the projects had been scored in line with the CIL Governance document and listed by score and then alphabetically by parish. The 'previous applications' section refers to CIL funding granted in the parish, not necessarily to the same applicant, to help show where CIL funding had already been allocated.

The CIL Spending Panel then considered the applications and made the following decisions and recommendations to Cabinet where the application was for over £50,000:

Score:  15

Heacham Minors Football Club – Replacement and enlargement of fencing to existing 3G Sports Surface - £29,850.40 requested

AGREED:       That £29,850.40 be awarded.

Sedgeford Parish Council – Sedgeford Village Hall Refurbishment - £7,700.00 requested

AGREED:       That £7,700.00 be awarded.

Thornham Village Hall and Playing Field Ltd – Internal completion of the new Sorts Pavilion - £157,000.00 requested

AGREED:       That the application for funding be refused.

Score 14

Castle Rising Cricket Club – Replacement Groundsman’s Shed - £3,115.24 requested

AGREED:       That the application for funding be refused due to the amount of funding already held by the Parish Council.

Rudham & District Village Hall – Energy Efficiency and Environmental Improvements Project - £13,610.38 requested

AGREED:       That £13,610.38 be awarded.

Leziate Ashwicken & Bawsey Village Hall – Safety Improvements to Leziate Village Hall - £3,060.96 requested

AGREED:       That £3,060.96 be awarded.

South Creake Parish Council – Outdoor meeting facility - £11,575.71 requested

AGREED:       That £11,575.71 be awarded.

Score 13

Brancaster Parish Council – Brancaster Village Car Park Extension and field preservation - £20,000.00 requested

AGREED:       That the application be refused due to the amount of CIL funding already held by the Parish Council.

Dersingham Sports Ground Association – Dersingham Sports Pavilion Renovation - £150,000.00 reduced to £109,176.00 requested

AGREED:       That the application be refused, as there was not enough confirmation that the project would be successful.

West Norfolk Rugby Club – Improve access to new community facilities for users and residents - £20,000.00 requested

AGREED:       That £20,000 be allocated.

Snettisham Allotment Association – Snettisham Community  ...  view the full minutes text for item 9.

The Chair advised that the Planning Advisory Service had offered support in reviewing the governance of CIL.  A workshop would be held involving the Panel.  The full governance review would go to Cabinet and Council and by the time that the Spending Panel met again, it should be under the new guidance.