Agenda and draft minutes

None.

The notes from the previous meeting were agreed as a correct record.

Please indicate if there are any interests which should be declared.  A declaration of an interest should indicate the nature of the interest (if not already declared on the Register of Interests) and the agenda item to which it relates.  If a disclosable pecuniary interest is declared, the Members should withdraw from the room whilst the matter is discussed.

These declarations apply to all Members present, whether the Member is part of the meeting, attending to speak as a local Member on an item or simply observing the meeting.

Councillor de Whalley declared an interest in application 14 – Grimston – Hudson Fen Leisure Limited as he had allocated a portion of his Councillor Community Grant to the application and would not be taking part in the discussion or vote on this item.

To consider any business which, by reason of special circumstances, the Chairman proposes to accept as urgent under Section 100b(4)(b) of the Local Government Act, 1972.

There was none.

Members wishing to speak pursuant to Standing Order 34 should inform the Chair of their intention to do so and on what items they wish to be heard before a decision on that item is taken.

Councillor Bearshaw.

The Chair reported that he had received an email from West Norfolk Community Transport relating to their application.

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The CIL Monitoring Officer provided the Panel with background on the CIL Funding Terms of Reference and the progress of the previous funding rounds.

In response to a question the CIL Monitoring Officer explained that each application provided detail of development in the area since the adoption of CIL and it was up to the Panel to determine how much weight they gave to this when considering each application.

·        FY21/36 West Winch/Setchey - Extend and refurbish the existing football changing rooms £10k

·        FY23_1/16 Docking Pavilion - £70k

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The CIL Monitoring Officer informed the Panel that they needed to make decisions on two items which had been referred back from Cabinet from the previous round of funding.

(1)   West Winch Changing Rooms.  This had been brought back to the Panel as the submission was made in 2021 and an extension had been permitted to 2023 with the proviso that the application would be withdrawn if the work had not started.  Work had not started and the applicant was looking to change the project. 

AGREED: The Panel agreed to withdraw funding for the West Winch Changing Rooms.

(2)   Docking Pavilion.  This had been referred back from Cabinet as the application had been revised as less match funding was now available to support the project. 

The Panel discussed the current application, the previous application and the availability and Section 106 funding.

AGREED: The Panel did not support the application for funding of the Docking Pavilion.

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The CIL Monitoring Officer presented the list of application and the officers scores against the criteria.

The Panel was advised that this round was oversubscribed and the options available to the Panel were highlighted.

Major Applications

The Panel worked through the list of Major applications and determined the applications as follows:

Councillor Joyce arrived at the meeting, but took no part in the decision for application reference 67, below.

(67) Brancaster – Closer to Nature – Boardwalk.  The Panel discussed alternative funding options such as the use of GIRAMS and Habitat Mitigation.  AGREED: 50% of the applied funding be approved and Cabinet be requested to look at alternative funding sources.

The Panel adjourned at 10.40am and reconvened at 10.50am.

(2) Watlington – Watlington Community Sports Pavilion.  Councillor Joyce commented that the officials changing rooms should also be National FA compliant  AGREED: The application was approved by the Panel, subject to confirmation being received that the Officials Changing Rooms would be National FA Compliant.

(50) North Wootton – West Norfolk Rugby Club.  The Panel discussed the importance of this community facility which served a large area of the community  AGREED: Funding approved.

(3) Snettisham – Memorial Field Play Area.  The Panel noted the amount of CIL funding held by the Parish Council.  AGREED: 50% of the applied funding be awarded for the reason that the Parish Council had approximately £27k in its CIL fund.

(14) Grimston – Playground Refurbishments.  Councillor de Whalley declared an interest in this item as he had allocated a portion of his Councillor Community Grant to the project.  AGREED: 50% of the applied funding be awarded due to the amount that the Parish Council had in its CIL funds.

(61) Shouldham – Shouldham Football Club AGREED: Funding approved.

(22) Heacham – Recreation Ground new equipment. The Panel discussed the match funding proposed and alternative funding options which could be available.  AGREED: £30,000 funding be approved.

The Panel adjourned at 11.40am and reconvened at 11.50am.

The Panel had considered all of the Major applications scoring 13 or more and discussed how they would deal with lower scoring applications.

AGREED: All major applications scoring 12 or less were rejected.

Minor Applications

The Panel considered the minor applications and determined the following in principle.

(31) All Saints Church, King’s Lynn.  The Panel noted that the Church had previously been a recipient of CIL funding and this was a second phase to the project due to an increase in costs.  AGREED: The funding was agreed in principle, but the decision would be referred to Cabinet for ratification as this was the second phase of the project and the total funding awarded over the lifespan of the project would have pushed the application into the major funding pot.

(34) Tilney St Lawrence Village Hall. AGREED: Funding approved in principle.

(24) West Dereham Playground Project. AGREED: Funding approved in principle.

(51) Terrington St Clement Tennis Club.  The Panel considered the amount  ...  view the full minutes text for item 10.

Additional meeting date to be confirmed.