Agenda and draft minutes

Apologies for absence were received from Councillor Joyce.

Please indicate if there are any interests which should be declared.  A declaration of an interest should indicate the nature of the interest (if not already declared on the Register of Interests) and the agenda item to which it relates.  If a disclosable pecuniary interest is declared, the Members should withdraw from the room whilst the matter is discussed.

These declarations apply to all Members present, whether the Member is part of the meeting, attending to speak as a local Member on an item or simply observing the meeting.

Councillor De Whalley declared that he was Chair of Congham Parish Council and would not speak on item (38).  He also declared a non-pecuniary interest as a member of Grimston Parish Council in relation to the application for Grimston Cricket Club (10) but felt able to vote on the matter.

Councillor Blunt declared that he was a Member of Walpole Parish Council and supported application (17).

Councillor Sandell stated that she had given her support to the application in relation to Docking Village Hall (15).

To consider any business which, by reason of special circumstances, the Chairman proposes to accept as urgent under Section 100b(4)(b) of the Local Government Act, 1972.

There was no urgent business.

Members wishing to speak pursuant to Standing Order 34 should inform the Chair of their intention to do so and on what items they wish to be heard before a decision on that item is taken.

There were no Members present pursuant to Standing Order 34.

There was no Chair’s correspondence to report but having been away might not have caught up with all his emails.

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The Spending Panel received a brief overview of the previous decisions.  The Spending Panel noted the applications over £30,000 and that the applications would be considered by Cabinet in November.

Attention was also drawn to the Notice of refusal issued for Docking Pavilion and the Notice of Withdrawal for the West Winch Changing Rooms.

At the last meeting, the Panel had made decisions in relation to applications scoring 15 points, offer letters had been issued and some agreement forms had been returned.

It was explained that the applications were oversubscribed with the total amount requested £2,305,865.12 and the amount left for allocation was £1,140,343.83.

The Spending Panel were reminded that at the previous meeting they had agreed to transfer a sum of £792.28 from the majors to the minor funding pot to allow for another scheme to be awarded funding. 

Please bring your agenda from the previous meeting held on 29 August 2023.

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The Panel were then invited to review and allocate funding to the remaining projects, as follows:

(33)      Wiggenhall St Germans Memorial Hall – amount requested approved.

(17)      Walpole Parish Council – Playground maintenance – amount requested approved.

(52)      Downham Market Town Council – Memorial Garden Path – amount requested approved.

(14)      Castle Acre Bowls Club – Toilets & Storeroom – amount requested approved.

(19)      Crimplesham PC – Defibrillator – amount requested refused  as it was not infrastructure to support new development.

(16)      Hilgay PC – Ten Mile Bank Play Area – amount requested approved.

(55)      Heacham PC – Saltings and Chalkpit Groundworks – amount requested approved.

(9)        Downham Market Town Centre – Open Air Adult Gym – amount requested approved.

(32)      Edmund de Moundeford PTA – Outdoor Classroom – amount requested approved.

(56)      RSPCA – LED Lighting – amount requested approved.

(25)      West Norfolk Community Transport – Medical Centre Transport – amount requested approved.

(54)      Shouldham Bowls Club – Accessible Toilets – amount requested approved.

(47)      Bircham Cricket Club – New nets – amount requested refused.  Not infrastructure to support new development, low score due to insufficient match-funding.

(44)      Denver Playing Field Association – Pavilion Fire Escape – amount requested approved.

(20)      Crimplesham PC – Playground Equipment – amount requested approved.

(26)     Dersingham Tennis Club – Repair of Court 2 – amount reduced to £6000 to allow match-funding points to be accurate.

(29)      South Wootton PC – Village Hall Alarm System – amount requested approved.

(10)      Grimston Cricket Club – Pitch covers – amount requested refused as it was not infrastructure to support new development, low score due to insufficient match-funding.

(6)        Denver Primary School – Outdoor Learning Area – amount requested approved.

(13)      RSPCA – Hunstanton Solar – amount requested approved.

(28)      North Wootton PC – Village sign – amount requested refused as it was not infrastructure to support new development, low score due to insufficient match-funding.

(39)      Harding’s Pits – Replacement Sculpture / Shelter – amount requested approved.

(53)     Burnham Market & Norton Village Hall – Roof Repairs – 50% of amount requested agreed.  The amount requested was reduced due to the amount of CIL funding held by the PCs already.

(57)      Ringstead Village Hall – Redecoration – amount requested approved.

(15)      Docking Village Hall – Replacement doors – amount requested approved.

(27)      Wootton Park Recreation Association – Wootton Park Drainage – amount requested approved.

(49)      Gayton PC – Community Shed – amount requested refused on the Chair’s casting vote.

(38)      Congham PC – Walk Map – amount requested approved.

(7)        Docking Village Hall – Bowls Club Improvements - amount requested approved.

(46)      Nelson Academy Downham Market – Sensory Trail – amount requested approved.

(40)      Gayton PC – Gayton Thorpe Playground – amount requested approved.

(36)      West Winch PC – Tennis Court Path – 50% of amount requested approved. The amount requested was reduced due to the amount of CIL funding held by the PCs already.

(62)      Old  ...  view the full minutes text for item 7.

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The CIL Monitoring Officer advised that as part of the CIL Governance there was a requirement for the Panel to review annually the CIL Infrastructure list and within that the Governance Document.

At the next meeting scheduled for the 16 October, the Panel would:

1.     Review CIL income and expenditure for FY22 / 23;

2.     Annual Infrastructure funding statement;

3.     Review Governance Document; and

4.     Funding application timetable for 2024.

The CIL Monitoring Officer explained that it would be up to the Panel how they wanted to review the Governance, officers would be able to provide advice and guidance.  The CIL Monitoring Officer explained that she had carried out some benchmarking, the Panel may want to look at identifying infrastructure needs in the Local Plan and how to allocate funding going forward. 

It was agreed that the existing Governance document would be attached to the agenda for the meeting on 16 October 2023.

The next meeting of the Spending Panel is scheduled for Monday 16 October 2023 at 10.00 am in the Council Chamber, Town Hall.

The next meeting is scheduled for Monday 16 October 2023 at 10.00 am in the Council Chamber, Town Hall.