Agenda and draft minutes

Apologies for absence had been received from Councillor Mrs Bower.  Councillor Parish also left the meeting at 10.35 am.

The notes of the previous meeting were agreed as a correct record.

There were no matters arising.

Please indicate if there are any interests which should be declared.  A declaration of an interest should indicate the nature of the interest (if not already declared on the Register of Interests) and the agenda item to which it relates.  If a disclosable pecuniary interest is declared, the Members should withdraw from the room whilst the matter is discussed.

These declarations apply to all Members present, whether the Member is part of the meeting, attending to speak as a local Member on an item or simply observing the meeting.

Councillor Mrs Nockolds declared that she had submitted a letter in support of both the North and South Wootton applications.

Councillor de Whalley declared that he was a member of Grimston Parish Council and Grimston Parish Council was making an application.

To consider any business which, by reason of special circumstances, the Chairman proposes to accept as urgent under Section 100b(4)(b) of the Local Government Act, 1972.

There was no urgent business.

Members wishing to speak pursuant to Standing Order 34 should inform the Chair of their intention to do so and on what items they wish to be heard before a decision on that item is taken.

There were no Members present pursuant to Standing Order 34.

There was no Chair’s correspondence to report.

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Councillor de Whalley and Councillor Nockolds thanked officers for the quality of the agenda.

The Chairman adjourned the meeting in order that the IT issues could be resolved.

The meeting reconvened at 10.37 am.

The CIL Monitoring Officer advised that the Spending Panel, before making any decisions, would consider:

·        FY23_1 Application stats

·        CIL Funding Statutory Requirements

·        Officer scoring criteria

·        Spending Panel decision making

·        Review CIL Funding

(a)   Allocate funding up to £30K

(b)   Make recommendation to Cabinet – funding over £30K

It was drawn to the Spending Panel’s attention that there had been 45 Infrastructure Project applications received, with one application over £30,000 and one application recommended refusal by the CIL Officer.  The total requested was £718,086.45.

The total proposed matched funding if all applications were allocated was £702,751.45.  It was explained that during this round, it was under-scribed which meant that all projects could be allocated funding with all unallocated funding available for the next round of CIL applications in July.

The funding to be allocated was £1.6 m.

The CIL Officer reminded the Spending Panel of the Statutory Requirements for the Spending of CIL. 

It was explained that all funding applications had been scored in accordance with the criteria set out in the CIL Governance Document 2023, Appendix 3.  In the Panel’s report, the CIL Officer had provided a summary of the scoring taking into consideration the letters of support for each project, research, theLocal Plan allocations and identified areas for growth, CIL Panel history from when CIL was adopted in 2017 up to 23 December 2022, CIL Parish payments made to date and a summary of Parish spending up to 2021/22 which included any sums allocated to CIL projects and previous CIL funding allocations.

The Officer recommendation included a summary of evidence submitted to support the application, reason for approval or refusal and criteria to which the application related.

The Panel would be making their decisions based on the criteria set out in the CIL Governance Document 2023 at section 5, taking into consideration previous funding history and the amount of new development forecast.

All project criteria must meet the current corporate objectives.  It was highlighted that within the applications there was one project which was over £30,000 which fell within the criteria and would therefore require Cabinet approval.

All other projects would be based on the 2023 project criteria for  funding up to £30,000 and the officer summary stated which category each project fell within.

The Spending Panel then considered the applications.  The Spending Panel agreed to focus on the applications that they had concerns about.

Hunstanton page 42 – Ambulance & Police Station – Replacement Heating

The Spending Panel discussed their concerns in relation to the application for funding.  It was noted that no additional information had been provided with the application, but it would meet the green infrastructure criteria.

Councillor de Whalley asked for his vote to be recorded against the following  ...  view the full minutes text for item 8.

At the end of April 2023.