Agenda and draft minutes

To appoint a Chair for the remainder of the Municipal Year.

RESOLVED:   That Councillor Mrs S Collop be appointed as Chair for remainder of the Municipal Year.

To appoint a Vice-Chair for the remainder of the Municipal Year.

RESOLVED:   That Councillor A Bubb be appointed as Vice-Chair for the remainder of the Municipal Year.

To receive any apologies for absence.

An apology for absence was received from Councillor Mrs Bower.

To confirm as a correct record the notes from the previous meeting.

The notes from the previous meeting were agreed as a correct record.

There were no matters arising.

Please indicate if there are any interests which should be declared.  A declaration of an interest should indicate the nature of the interest (if not already declared on the Register of Interests) and the agenda item to which it relates.  If a disclosable pecuniary interest is declared, the Member should withdraw from the room whilst the matter is discussed.

These declarations apply to all Members present, whether the Member is part of the meeting, attending to speak as a local Member of an item or simply observing the meeting.

There were no declaration of interests.

To consider any business which, by reason of special circumstances, the Chair proposes to accept as urgent under Section 100(b)(4)(b) of the Local Government Act 1972.

There was no urgent business to report.

Members wishing to speak pursuant to Standing Order 34 should inform the Chair of their intention to do so and on what items they wish to be heard before a decision on that item is taken.

There were no Members attending under Standing Order 34.

There was no Chair’s correspondence to report.

The Task Group is asked to consider whether any amendments / additions are required.  Any changes will need to be endorsed by the Environment & Community Panel,

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Councillor Morley queried why the press and public needed to be excluded.  The Assistant Director explained that it was important to discuss the role that the Council’s partner organisations would play and in doing that, it would include funding, resources and contracts relating to those partner organisations.

The Assistant Director explained that an internal audit review had taken place and recommended that there needed to be a review of the Task Group’s Terms of Reference.

Councillor Morley commented that the reference documents were dated 2018 and he queried that, as a Task Group, it should be looking at more up to date versions. 

The Assistant Director advised that there was some more emerging guidance in relation to the rough sleeper strategy so those references could be updated together with some planning guidance.

AGREED:       That the Terms of Reference be updated.

To consider passing the following resolution:

“That under Section 100(A)(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 2 of Part 1 of Schedule 12A to the Act”.

RESOLVED:  That under Section 100(A)(4) the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 2 of the Part 1 of Schedule 12A to the Act.

The Task Group received an update from officers on Everyone In initiative and response to rough sleeping during Covid 19.

RESOLVED:  That the report be noted.

To agree a date for the next meeting.

To be arranged.