Agenda and minutes

The Chair informed the Panel that the meeting was being broadcast live on You Tube. 

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The Democratic Services Officer conducted a roll call to confirm attendees.

Apologies for absence was received from Katie Evans and Peter Jermany.

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The notes of the previous meeting held on 2 December 2020 were agreed as a correct record.

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Policy LP18 – Decent Home for Residents

In response to comments made regarding widespread support, the Planning Policy Manager reminded the Task Group that Members had discussed this issue and reference had been made within the policy relating to housing standards, but not in the same way as the Motion to be considered at Council on 14 January 2021.

The Chair reminded those present that all Members would have the opportunity to debate the Motion at Full Council on 14 January 2021.

The text set out in this policy to remain unaltered.

Please indicate if there are any interests which should be declared.  A declaration of an interest should indicate the nature of the interest (if not already declared on the Register of Interests) and the agenda item to which it relates.  If a disclosable pecuniary interest is declared, the Members should withdraw from the room whilst the matter is discussed.

These declarations apply to all Members present, whether the Member is part of the meeting, attending to speak as a local Member on an item or simply observing the meeting.

There were no declarations of interest.

To consider any business which, by reason of special circumstances, the Chairman proposes to accept as urgent under Section 100(b)(4)(b) of the Local Government Act, 1972.

There was no urgent business.

Members wishing to speak under Standing Order 34 should inform the Chair of their intention to do so and on what items they wish to be heard before a decision is made on that item is taken.

Councillor C Morley was present under Standing Order 34.

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The Chair advised that he had received correspondence from:

Holkham Estates

A letter had been sent to Borough Councillors and officers.  The Leader had sent a response on behalf of the Borough Council and a zoom meeting was scheduled with James Wild MP to discuss the correspondence.  Councillors Moriarty and Sandell requested to attend the meeting, the Chair advised the two Councillors to email the Leader.

Request from Clerk of Emneth Parish Council

Correspondence had been received requesting the withdrawal of a site (G34.1 Emnth) from the site allocations.

The Planning Policy Manager had sent a response advising her of the process of making a representation to the Inspector at the appropriate time.

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The Planning Policy Manager outlined the process to bring the Local Plan Review document to Cabinet/Council circulated with the Agenda. The Task Group’s attention was drawn to the key dates set out below:

·         Regeneration and Development Panel 23 February 2021 – the Chair to discuss with the Chair of the Panel.

·         Cabinet 16 March.

·         Council adopted 8 April 2021.

·         Briefings for Parish Councils to be scheduled week commencing 1 March 2021 (three sessions – morning, afternoon and evening.  The briefings would provide an overview of the process to examination.

·         All Member Briefing

The Planning Policy Manager and Principal Planner (Policy) responded to questions/ comments in relation to:

·         List of suspended meetings and methodology to ensure Panels were consulted.

·         Future meetings of the Task Group.

·         How consultation would be undertaken in King’s Lynn.

·         Content for briefings for Parish and Town Councils.

·         Individual letters to each Town and Parish Council.

·         Parish Councils being able to comment on not just their own ward, but other wards.  It was explained that anyone could comment on anything within the Local Plan Review.

·         Joint Key Rural Service Centre – Outwell and Upwell.

Councillor C Morley addressed the Task Group under Standing Order 34.

AGREED:  1) Planning Policy Manager to circulate the key dates to the Task Group following the meeting.

2) Chair to discuss with officers how individual letters could be sent to Parish and Town Councils.

The Task Group adjourned at 11.05 am and reconvened at 11.15 am.

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A Fradley provided an overview of the document and drew the Task Group’s attention to the following sections:

·         1 Process.

·         2.7 Other documents.

·         2.8 Sustainability Appraisal and Habitats Regulations Assessments.

·         Local Plan review work to date and in the future.

·         Adoption of Plan January 2023.

·         Resources and risk management.

·         Review Programme 2021 - 2023

West Winch South East King’s Lynn

The Planning Policy Manager provided an overview and drew attention to Section 4 and reminded that Task Group that it had previously discussed changes to the text when considering Policy E32.1 West Winch Growth Area.

The Task Group was provided with an outline of the work being undertaken prior to Cabinet approval to go out to public consultation.

The Planning Policy Manager and Principal Planner (Policy) responded to questions in relation to:

·         Democratic process to be followed prior to going out to public consultation.

·         Clarification on what constituted a master plan.

·         Collaboration Agreement.

To receive a verbal update on the following:

·         HRA

·         Viability Assessment

·         Old Persons Study and GTNA

·         Interactive Planning Policy Map

·         Duty to Co-operate

·         Norfolk Strategy Framework – GI RAMMS – A Gomm

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The Planning Policy Manager provided a verbal update on the list set out below:

·         Habitats Regulation Assessment.

·         Viability Assessment.

·         Old Persons Study and Gypsy and Traveller Needs Assessment.

·         Interactive Planning Policy Map.

·         Duty to Co-operate.

·         Norfolk Strategic Framework – Green Infrastructure Recreation Areas Study.

The Planning Policy Manager responded to questions in relation to:

·         Habitats Regulation Assessment.- potential increase of levy.

·         Gypsy and Traveller Needs Assessment  - currently being reviewed and would be amended if required when the final report was received.

Councillor Moriarty congratulated officers on the interactive planning policy map, which had proved to be a good tool for Parish Councils.

Councillor Morley addressed the Task Group under Standing Order 34 in relation to the Habitats Regulation Assessment.

AGREED:  Norfolk Strategic Framework – Green Infrastructure and Recreations Areas Study – full document and summary of outcomes to be circulated to the Task Group when available.

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The Task Group received a presentation from the  Principal Planner circulated with the Agenda.

The Principal Planner responded to questions in relation to:

·         Monitoring of planning permissions granted contrary to the Local Plan.

·         Informing all Councillors that the Annual Monitoring Report had been published on the Council’s website.

Councillor Morley addressed the Task Group under Standing Order 34.

AGREED:  An email be circulated to all Councillors informing them that the Annual Monitoring Report had been published and was available to view on the Council’s website.

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The Principal Planner presented the report circulated with the Agenda and responded to questions in relation to the criteria for an interested group to be established and produce a Neighbourhood Plan.

The next meeting of the Task Group will take place on Wednesday 10 February 2021 at 10 am in the Remote Meeting Room Zoom.

The next meeting of the Task Group will take place on Wednesday 10 February 2021 at 10 am in the Remote Meeting Room Zoom.