Agenda and minutes

An apology for absence was received from Councillor J Moriarty.

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The notes of the meeting held on 29 November 2022 were agreed as a correct record.

There were no matters arising.

Please indicate if there are any interests which should be declared.  A declaration of an interest should indicate the nature of the interest (if not already declared on the Register of Interests) and the agenda item to which it relates.  If a disclosable pecuniary interest is declared, the Members should withdraw from the room whilst the matter is discussed.

These declarations apply to all Members present, whether the Member is part of the meeting, attending to speak as a local Member on an item or simply observing the meeting.

There were no declarations of interest.

To consider any business which, by reason of special circumstances, the Chairman proposes to accept as urgent under Section 100(b)(4)(b) of the Local Government Act, 1972.

There was no urgent business.

Members wishing to speak pursuant to Standing Order 34 should inform the Chair of their intention to do so and on what items they wish to be heard before a decision on that item is taken.

There were no Members present under Standing Order 34.

There was no Chair’s correspondence.

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The Planning Policy Manager presented the Cabinet Report which sought authorisation to adopt the West Winch Growth Area Framework Masterplan Supplementary Planning Document (SPD).

The Task Group’s attention was drawn to the following sections of the report:

·         Consultation – section 2.

·         Key issues raised – principle of development, traffic and West Winch access road, flooding.

·         Amendments to SPD in response to representations received – section 4

·         Appendix 1:  Consultation Responses.

·         Statement of Consultation.

·         The West Winch Growth Area Framework Masterplan Supplementary Planning Document.

It was noted that the consultation on the Draft SPD followed the statutory process for the preparation and adoption of SPDs, including consultation in accordance with the Council’s adopted Statement of Community Involvement (SCI).  The consultation strategy for the Draft SPD was Published for comment as follows:

·         Published on the Council’s web site.

·         Press notice.

·         Council’s social media.

·         Emails sent to consultees on the Local Plan database, who have indicated they are interested in Planning Policy consultations.

·         Consultation Events (10 August and 5 September at West Winch Village Hall).

·         Parish Council’s web sites.

The consultation took place between 5 August 2022 and 27 September 2022, a period of 7.5 weeks.

The Planning Policy Manager advised that in response to comments received, amendments had been proposed to the draft SPD as shown in Table 1.

The Chair commented on the number required, how it worked and how the Council conveyed the message that nothing had changed in the process and asked if  it was possible that a document could be drawn up setting out the relevant information and timescale.

In response to a question from Councillor de Whalley on seeking clarification on questions raised at the Local Plan Examination regarding West Winch, the Planning Policy Manager advised that the Local Plan Examination could not be discussed in this forum.  The Task Group was informed that the Planning Inspector had asked a number of questions, the responses to which would be published on the Borough Council’s website on 23 December 2022 once given instruction from the Programme Officer who was operating the process. The Chair added that the Task Group would have the opportunity to receive the Planning Inspector’s interim report when available.

Councillor Kemp stated that she had attended the Hearing and referred to the SPD  which set out the infrastructure required including roundabouts but the Housing Access Road (HAR) and other elements had not been included as part of the essential infrastructure.  Councillor Kemp referred to the Government funding required for the HAR and asked if there was a Plan B if the funding was not successful. In response, the Planning Policy Manager explained that Appendix 3 set out the infrastructure requirements for West Winch which included a sustainable drainage system.  The Task Group’s attention was drawn to page 14 of the SPD which set out a summary of the infrastructure requirements including utilities.

Following further comments from Councillor Kemp on the officer’s response to  ...  view the full minutes text for item 8.

To consider the frequency of meetings for 2023.

The Planning Policy Manager informed the Task Group that a meeting would be scheduled once the Council had received the Planning

To be confirmed.

Date to be advised – March 2023.