Agenda and draft minutes

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RESOLVED: That Councillor Bone be appointed as Chair of the King’s Lynn Area Committee for the 2024/25 Municipal Year.

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RESOLVED: That Councillor Everett be appointed Vice Chair of the King’s Lynn Area Committee for the 2024/25 Municipal Year

To receive any apologies for absence.

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Apologies were received from Councillor Heneghan, Colwell, Sayers and Wilkinson.

To confirm as a correct record the minutes of the previous meeting which was held on 14^th March 2024.

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RESOLVED: The minutes from the meeting held on the 14^th March 2024 were agreed as a correct record.

Please indicate if there are any interests which should be declared.  A declaration of an interest should indicate the nature of the interest (if not already declared on the Register of Interests) and the agenda item to which it relates.  If a disclosable pecuniary interest is declared, the Member should withdraw from the room whilst the matter is discussed.

These declarations apply to all Members present, whether the Member is part of the meeting, attending to speak as a local Member on an item or simply observing the meeting from the public seating area.

There were no declarations of interest.

To consider any business which, by reason of special circumstances, the Chairman proposes to accept as urgent under Section 100(b)(4)(b) of the Local Government Act, 1972.

There was no urgent business

Members wishing to speak pursuant to Standing Order 34 should inform the Chairman of their intention to do so and on what items they wish to be heard before the meeting commences.  Any Member attending the meeting under Standing Order 34 will only be permitted to speak on those items which have been previously notified to the Chairman.

There was no members present under Standing Order 34.

If any.

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The Committee held a minute silence for the passing of John Crofts.  

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The Committee was invited to appoint Members the KLAC Planning Sub-Group and Play Areas Informal Working Group:

RESOLVED:   That the following Councillors were appointed to:

KLACC Planning Sub-Group:  S Collop, B Jones, A Ware (Councillor M Bartrum as a Substitute)

Play Areas Informal Working Group:  Bone, Rust, Colwell (Councillor Collop if Colwell would not like to continue)

A reminder to the Committee on the Parish Partnership Scheme; 

·         Members to consider & work up any schemes.

·         Ward members to put forward a scheme, supported by a business case, to KLAC.

Schemes that can be considered:

• Vehicle Activated Signs

• Speed Awareness Signs

• 20mph signs with flashing warning lights outside schools

• School Keep Clear markings

• Trod footway (low cost path)

• Bus Shelters

• Village Gateways

• EV Charging Points

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The Committee received a reminder on the Parish Partnership Scheme and the schemes which could be considered.

The Committee were reminded a business case would need to be present to the King’s Lynn Area Committee (KLAC)

Councillor Jones sought clarification of the scheme including signs for ducks crossing.

The Assistant Director confirmed the schemes included and advised further clarification from Norfolk County Council would be needed in relation to signs for ducks crossing.

Councillor Rust informed the Committee that she had put an application in for a bus shelter at the end of Queensway which is the top of Springwood. As part of the application, she had contacted the local police and conducted a resident’s survey. She advised the Committee this application would be brought to KLAC.

Councillor Collop sought clarification on next steps for speed restriction signs down Marsh Lane. In response to Councillor Collop question, Councillor Rust confirmed an application needed to be submitted.

The Democratic Service Officer agreed to circulate the application form to all members of the Committee.

The Assistant Director confirmed the deadline for application is the 6^th December 2024.

The Chair referred to Stonegate Street and proposed bollards to be installed to prevent cars parking on the path. He also sought clarification on how easy it was to relocate a bus stop.

Councillor Rust advised from her experience, the request to move the Bus Stop would need to be to Norfolk County Council. She agreed to share the contact details from Norfolk County Council with the Chair.

The Chair encouraged members of the Committee to consider the Parish Partnership Scheme and to make applications for their wards.

For the Committee to consider funding priorities and establish a task group.

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The Assistant Director advised the Committee to consider a Informal Working Group instead of a Task Group. He confirmed as this Committee is now a decision-making body and therefore the funding needed to be considered for within King’s Lynn Area. 

Councillor Ware, Councillor Rust, confirmed she would like to be a member of the subgroup to consider funding opportunities and priorities.

Councillor Collop made suggestions that perhaps one member from each ward to be on the subgroup.

Councillor Everett endorsed Councillor Collop suggestion and for the Funding Priorities Subgroup to include individual ward members and be smaller than the KLAC Committee.

Councillor Kemp sought clarification on the bank account used for this funding and commented all areas and members should be included.

The Assistant Director confirmed it would be administered by the Borough Council however he would confirm with the Section 151 Officer.

Councillor Rust suggested if all members of KLAC would like to be on this funding opportunities work group then perhaps an additional KLAC meeting could be arranged. She commented that all members will have different priorities and therefore a subgroup would work best. She advised the Committee that when the structure of KLAC changed there was no budget and there was now funding available for the Committee moving forward. She added in addition there is external funding that members could apply for.

The Chair suggested this item be deferred to the next meeting.

RESOLVED: The Committee agreed to defer the item to next KLAC Meeting on the 11^th July 2024.

The Committee is asked to consider items for a future Work Programme 2024/25

The Committee is also asked to consider the Cabinet’s Forward Decision List.

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The Committee discussed the item Neighbourhood Plan which was on the Work Programme for the next KLAC meeting.

Councillor Rust clarified to the Committee the officer would give a presentation to KLAC for the Committee to consider if the Neighbour Plan would be suitable for this Committee.

The Chair and Councillor Kemp agreed a Neighbour Plan was a Complex piece of work which may not be suitable.

The next King’s Lynn Area Committee meeting is to be held on 11^th July 2024 at 5:15pm in the Council Chamber, Town Hall.

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The next meeting of the Committee was scheduled for 11^th July at 5.15 pm in the Council Chamber, Town Hall.

Councillor Everett provided an update to the Committee on the success of the Youth Club in Fairstead which has been launched recently.

Councillor Rust provided an update to the Committee on the Changes Place Toilets location which was previously set to be near St James Swimming Pool which had been relocated to the Car Park near the King’s Lynn Mobility Centre.