Agenda and minutes

To receive any apologies for absence.

There were no apologies for absence.

To determine any other items of business which the Chair decides should be considered as a matter of urgency pursuant to Section 100B(4)(b) of the Local Government Act 1972.

There was no urgent business.

Please indicate if there are any interests which should be declared.  A declaration of an interest should indicate the nature of the interest (if not already declared on the Register of Interests) and the agenda item to which it relates.  If a disclosable pecuniary interest is declared, the member should withdraw from the room whilst the matter is discussed.

There was no declarations of interest.

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The Chair welcomed everyone to the meeting and declared that the Sub-Committee was sitting to consider an application for a premises licence in respect of Dove Barn, Thetford Road, Northwold.

The Sub-Committee, the Borough Council officers and the Legal Advisor were introduced and explained their roles.

The Chair explained that the meeting was being broadcast to You Tube.

A roll call was held and all parties were asked if fifteen minutes would be sufficient to present their case. 

Mr Anderson indicated that he was representing several Interested Parties and requested an extension of time.  The Chair permitted fifteen minutes per interested party he was representing.

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At the request of the Chair, the Legal Advisor outlined the procedure which would be followed at the Hearing.

She referred to the additional correspondence (‘Report marked to follow on the Agenda and/or Supplementary Documents’)  which had been circulated to all the parties and correspondence from Norfolk Wildlife Trust which had been sent by Mr Anderson the evening before the Hearing.

Those present were informed that, as the meeting was being held remotely, the decision would not be read out at the Hearing, but would follow in writing within five working days.

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At the request of the Chair, the Licensing Officer presented her report to the Sub-Committee as set out in the Agenda.

The Licensing Officer highlighted the additional conditiona put forward by the Applicant and changes to the licence as agreed between the Applicant and the Community Safety and Neighbourhood Nuisance Team.

Questions were invited from all parties and the Licensing Officer responded to questions from Interested Parties relating to acoustic assessments, the additional conditions put forward by the Licence Holder, conditions agreed with the Community Safety and Neighbourhood Nuisance Team, the marquee, Temporary Event Notices, public safety and public health issues.

The Licensing Officer provided clarification to all parties as appropriate relating to the conditions put forward by the applicant and Community Safety and Neighbourhood Nuisance and Public Health issues.

The Licensing Officer responded to questions from the Sub-Committee relating to the representations put forward by all parties.

The Licensing Officer provided clarification that there would be a maximum of twelve events per a year, no more than two per month and only on a Friday and Saturday.

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At the request of the Chair, the Applicant, Mr Thomas Janes presented his case to the Sub-Committee.  He indicated that he had nothing to add to the statements which had been submitted in advance of the Hearing.

Questions were invited from all parties.

The Licensing Officer asked Mr Janes if he could provide an overview of the activities plans and he provided a summary of what he wanted to achieve.

The Applicant responded to questions from Interested Parties relating to the event which had previously been held in September, the Applicants plans for the future of the site, the types of events he would be holding, the type of music to be played, the limit of 300 people at each event, access to the site and highways and boundary issues.

The Applicant responded to questions from the Sub-Committee regarding the event held in September.

A ten minute comfort break was held at 11.30am.

The Sub-Committee reconvened at 11.40am.

a) Cliff Anderson – representing Northwold Parish Council, B Hills, J Martin, A Sherman and W Rodwell

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Cliff Anderson presented his case and responded to questions from all parties.  He also referred to the additional correspondence he had submitted, which had been circulated in advance of the Hearing.

Mr Anderson responded to questions from the Applicant and the Sub-Committee relating to issues resulting from the previous event, DBS checks and traffic issues.

Mr Anderson then put forward the case of those people he was representing who were not present at the Hearing.

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b) Peter and Mamie Willis

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Peter and Mamie Willis presented their case and responded to questions from the Sub-Committee relating to the adjacent licensed venue which hosted weddings.

c) Tim MacMullen

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Tim MacMullen presented his case and responded to questions from the Sub-Committee relating to the speed of traffic on the A134.

d) Adam Parkin

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Adam Parkin presented his case and responded to questions from the Sub-Committee relating to the A134. 

e) Paul and Victoria Plumridge

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Paul and Victoria Plumridge started to present their case, however the Licensing Officer had technical difficulties and dropped out of the Hearing.

The Chair decided to adjourn the Hearing for a lunch break at 12.54pm.  She explained that Mr and Mrs Plumridge would be able to restart presentation of their case when the Sub-Committee reconvened.

At 12.54pm the Sub-Committee resolved to continue to sit beyond three hours.

The Sub Committee adjourned at 12.54pm and reconvened at 1.40pm.

On reconvening the Democratic Services Officer conducted a roll call of attendees.  Click here to view.

Mr and Mrs Plumridge presented their case.  Click here to view.

Mr and Mrs Plumridge responded to questions from the Applicant regarding sound travelling and trees surrounding the location.

f) Louisa Knapp

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Louisa Knapp presented her case and responded to questions from all parties.

g) Councillor Ryves – representing Sheena Randall

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Councillor Ryves presented the case on behalf of Sheena Randall.

Councillor Ryves responded to a question from the Sub-Committee regarding statutory consultees.

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a) Cliff Anderson

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b) Peter and Mamie Willis

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c) Tim MacMullen

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d) Adam Parkin

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e) Paul and Victoria Plumridge

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f) Louisa Knapp

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g) Councillor Ryves

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The Legal Advisor outlined the outstanding matters.  She also provided detail of the Legal Advice she would be providing to the Sub-Committee Members whilst they retired to make their decision.

The Panel retired to consider its decision in private, accompanied by the Democratic Services Officer and the Legal Advisor on specific points of law and procedure.

After the Hearing the Decision Notice was circulated to all parties.  A copy of the decision notice is attached.