Agenda, decisions and minutes

The Chair confirmed that in the current climate the special cabinet meeting would take place with lower numbers than usual but quorate.

Click here to view the item on You Tube

The Chair confirmed that in the current climate the special cabinet meeting would take place with lower numbers than usual but quorate.

To consider any business, which by reason of special circumstances, the Chair proposes to accept, under Section 100(b)(4)(b) of the Local Government Act 1972.

None

None

Please indicate if there are any interests which should be declared.  A declaration of an interest should indicate the nature of the interest (if not already declared on the Register of Interests) and the agenda item to which it relates.  If a disclosable pecuniary interest is declared, the member should withdraw from the room whilst the matter is discussed.

These declarations apply to all Members present, whether the Member is part of the meeting, attending to speak as a local Member on an item or simply observing the meeting from the public seating area.

None

None

To receive any Chair’s correspondence.

None

None

To note the names of any Councillors who wish to address the meeting under Standing Order 34.

Members wishing to speak pursuant to Standing Order 34 should inform the Chair of their intention to do so and on what items they wish to be heard before a decision on that item is taken.

Councillor Ryves attended under standing order 34 for the Insurance item but did not comment thereon.

Councillor Ryves attended under standing order 34 for the Insurance item but did not comment thereon.

To receive any comments and recommendations from other Council bodies which meet after the dispatch of this agenda. 

The Corporate Performance Panel had considered the report and endorsed the recommendations at its meeting on 8 December 2021.

The Corporate Performance Panel had considered the report and endorsed the recommendations at its meeting on 8 December 2021.

The Cabinet is asked to consider excluding the public from the meeting under section 100A of the Local Government Act 1972 for consideration of the items below on the grounds that they involve the likely disclosure of exempt information as defined by paragraph 3 of Part 1 of Schedule 12A to the Act, and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

PRIVATE ITEM

Details of any representations received about why the following reports should be considered in public will be reported at the meeting.

RESOLVED: That under Section 100(A)(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act.

RESOLVED: That under Section 100(A)(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act.

RESOLVED: That the signing of contract(s) with the insurers that provide the best tender offers when measured against the pre-determined award criteria be approved.

Reason for Decision

To ensure that the Council maintains necessary insurance cover for its operations and complies with Public Contracts Regulations.

A tender process had been carried out to obtain best value for the Council’s insurance arrangements as the current contract ended on 31 December 2021.  Tenders had been evaluated on the 1^st and 2^nd of November and the contracts would be formally awarded pending Cabinet Approval.

It was noted that an Insurance Advisor had been appointed to advise the Council on the specification for the tender, and to act as broker to the Council for those insurers that did not deal directly with insured clients.  The contracts would be for an initial period of three years with possible annual extensions for up to two further years.

Cabinet discussed the breakdown of the contract into 12 lots, the tenders which had been received for each and the fact that the premiums reflected the sums insured.  It was noted that the contracts would be reviewed annually in readiness for the budget process and any material changes would be reported back through the monitoring or budget process at the earliest opportunity.

RESOLVED: That the signing of contract(s) with the insurers that provide the best tender offers when measured against the pre-determined award criteria be approved.

Reason for Decision

To ensure that the Council maintains necessary insurance cover for its operations and complies with Public Contracts Regulations.