Agenda, decisions and draft minutes

To approve the Minutes of the Meetings held on 5 March and 11 April 2024  (previously circulated).

RESOLVED:   The minutes of the Meetings held on 5 March and 11 April 2024 were agreed as a correct meeting and signed by the Chair.

RESOLVED:   The minutes of the Meetings held on 5 March and 11 April 2024 were agreed as a correct meeting and signed by the Chair.

To consider any business, which by reason of special circumstances, the Chair proposes to accept, under Section 100(b)(4)(b) of the Local Government Act 1972.

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Please indicate if there are any interests which should be declared.  A declaration of an interest should indicate the nature of the interest (if not already declared on the Register of Interests) and the agenda item to which it relates.  If a disclosable pecuniary interest is declared, the member should withdraw from the room whilst the matter is discussed.

These declarations apply to all Members present, whether the Member is part of the meeting, attending to speak as a local Member on an item or simply observing the meeting from the public seating area.

Councillor S Squire declared a non pecuniary interest in the Terrington St John Parish Council CIL application, as ward member. 

Councillors J Moriarty and M de Whalley declared a non pecuniary interest in the CIL item as members of the Panel.

Councillor S Squire declared a non pecuniary interest in the Terrington St John Parish Council CIL application, as ward member. 

Councillors J Moriarty and M de Whalley declared a non pecuniary interest in the CIL item as members of the Panel.

To receive any Chair’s correspondence.

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To note the names of any Councillors who wish to address the meeting under Standing Order 34.

Members wishing to speak pursuant to Standing Order 34 should inform the Chair of their intention to do so and on what items they wish to be heard before a decision on that item is taken.

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To report on any Cabinet Decisions called in.

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A copy of the Forward Decisions List is attached

The Forward Decision list was noted.

The Forward Decision list was noted.

To receive any comments and recommendations from other Council bodies which meet after the dispatch of this agenda. 

Corporate Performance Panel - 10 April 2024 – Corporate Performance Management Q3

Regeneration and Development Panel - 16 April - CIL Application

Corporate Performance Panel - 10 April 2024 – Corporate Performance Management Q3

Regeneration and Development Panel - 16 April - CIL Application

Both Panels had supported the recommendations in the reports.

Corporate Performance Panel - 10 April 2024 – Corporate Performance Management Q3

Regeneration and Development Panel - 16 April - CIL Application

Both Panels had supported the recommendations in the reports.

RESOLVED:            That the application for CIL Infrastructure Funding  from Terrington St John Parish Council be approved.

Reason for Decision

To ensure that the CIL monies collected are being spent on appropriate infrastructure projects to reflect the growth of population occurring in West Norfolk.

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Cabinet considered a report which explained that as part of the process to allocate CIL funding to Infrastructure Projects, CIL applications were invited in January and July annually. The most recent round of applications included a number of bids over £50k. The CIL Spending Panel had delegated powers to approve and sign off applications up to £50k. All applications of £50,001 and over fell to Cabinet to make the decision, under the CIL Governance framework.

An application had been received from Terrington St John Parish Council for the purchase of the former church as Village Hall – they had requested £150,000.00.

The CIL Spending Panel, on the 05 March 2024, had reviewed the submitted applications, and made their comments/recommendations based on the amount of funding available.  The Project over £50k was received and recommended by the CIL Spending Panel for funding in this round of applications, and was brought to the Cabinet meeting for consideration.

It was noted that the report contained a typo in the appendix containing the CIL Terms of Reference which in sections 2 and 3 should have read £50,000, rather than £30,000.  The updated figure had been previously agreed at Cabinet.

RESOLVED:             That the application for CIL Infrastructure Funding  from Terrington St John Parish Council be approved.

Reason for Decision

To ensure that the CIL monies collected are being spent on appropriate infrastructure projects to reflect the growth of population occurring in West Norfolk.

RESOLVED:   That the Performance Management Report and its delivery against the Corporate Strategy be noted and endorsed.

Reason for Decision

Cabinet should use the information within the management report to review progress on the agreed actions and indicators and satisfy themselves that performance is at an acceptable level. Where progress is behind schedule members can seek additional information to explain variances.

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Cabinet considered the new Q3 Performance Management report which had been produced to update Cabinet on progress against the Council’s Corporate Strategy and key performance indicators. The report contained information on progress made against key actions and indicators up to 31 December 2023.

The report explained that there were 38 actions in place to monitor performance against the Council’s Corporate Strategy. The report confirmed that 31 of the actions were on target, 6 actions required attention and 1 action had been completed.

A revised suite of 64 indicators had been agreed by portfolio holders and management team as the key performance measures to monitor council services and impacted on borough wide issues. Of the 64 indicators monitored for Q3, 29 performance indicators had met or exceeded targets and 7 had not met target, these indicators missed the target by more than 5%. 21 indicators would be reported as monitored for only 2023-2024 to allow sufficient data to be collected to help set targets for 2024-2025. 7 indicators would be introduced when new data processes had been established.

In debating the report Councillor Squire referred to the question raised at the Regeneration and Development Panel on black bin residual waste, she explained that the County Council held that information and it was not released for some months after collection.

The Governance Manager expressed the intention to include a cumulative amount in the food waste figure, along with a comparison of the same quarter the previous year.  Councillor Squire expressed the hope that in the next quarter the food waste collection levels would increase.

Councillor Ring asked if the numbers of planning extensions of time were concerning, Councillor Moriarty explained that they were being targeted by the Secretary of State with financial penalties if they weren’t reduced.  The information was being fed to parish councils as they often asked for extensions  to be able to respond.  Councillor Beales also concurred that the extensions were usually for valid reasons and it was a shame if applications had to be refused because extensions couldn’t be given.

Following questions from the Leader on the Car Parking Strategy it was confirmed that a draft had been received and was being reviewed;  he also asked whether progress had been made on the Asset Management Strategy, to which it was confirmed information would be sought; he also confirmed that the tree strategy was progressing, along with fact that the sea defence work at Heacham had been reviewed.

RESOLVED:   That the Performance Management Report and its delivery against the Corporate Strategy be noted and endorsed.

Reason for Decision

Cabinet should use the information within the management report to review progress on the agreed actions and indicators and satisfy themselves that performance is at an acceptable level. Where progress is behind schedule members can seek additional information to explain variances.