Agenda and draft minutes

The Chair welcomed everyone to the meeting.  He advised that the meeting was being recorded and streamed live to You Tube.

He invited the Democratic Services Officer to carry out a roll call to determine attendees.

To receive any apologies for absence and to note any substitutions.

Apologies for absence had been received from Councillor S Ring (Cllr J Rust sub), and Councillor de Winton (Cllr Crofts sub).

To confirm as a correct record the Minutes of the Meeting held on Monday 4 December 2023 (previously circulated). 

The minutes of the meeting held on 4 December 2023 were agreed as a correct record and signed by the Chair subject to the following amendment:

Councillor Everett referred to page 553 of the minutes, he wished for them to say he had proposed the amendment because of the typographical error within the report, which was agreed by the Committee.

Please indicate if there are any interests which should be declared.  A declaration of an interest should indicate the nature of the interest (if not already declared on the Register of Interests) and the agenda item to which it relates.  If a disclosable pecuniary interest is declared, the Member should withdraw from the room whilst the matter is discussed.

These declarations apply to all Members present, whether the Member is part of the meeting, attending to speak as a local Member on an item or simply observing the meeting from the public seating area.

Councillor appointed representatives on the Internal Drainage Boards are noted.

The following declarations of interests were declared:

In relation to 9/2(a), Councillor Everett declared that he was a tenant of Freebridge Community Housing (the applicant) however the application was not for where he lived and therefore had not pre-determined the application and would make his decision on the documents provided and the debate.

Councillor Lintern stated that she would be speaking on items 9/1(b) and 9/2(a).

Councillor Crofts stated that he would not be addressing the Committee under Standing Order 34 on the Outwell application, but would now be taking part as a  member of the Committee.

To consider any business, which by reason of special circumstances, the Chair proposes to accept, under Section 100(b)(4)(b) of the Local Government Act, 1972.

There was no urgent business.

Members wishing to speak pursuant to Standing Order 34 should inform the Chairman of their intention to do so and on what items they wish to be heard before a decision on that item is taken.

The following Councillors attended under Standing Order 34:

Councillor S Lintern    9/1(a) & 9/1(b)             Stoke Ferry                

Councillor Beales        9/3(e)                           West Acre

There was also a statement to be read out from Councillor Lawrence in relation to 9/3 (c) – Southery.

To receive any Chair’s correspondence.

The Chair reported that any correspondence received had been read and passed to the appropriate officer.

To receive the Schedule of Late Correspondence received since the publication of the agenda.

A copy of the late correspondence received after the publication of the agenda, which had been previously circulated, was tabled.  A copy of the agenda would be held for public inspection with a list of background papers.

To note the Glossary of Terms.

The Committee noted the Glossary of Terms.

To consider and determine the attached Schedule of Planning Applications submitted by the Executive Director.

The Committee considered schedules of applications for planning permission submitted by the Executive Director for Planning and Environment (copies of the schedules were published with the agenda).  Any changes to the schedules were recorded in the minutes.

RESOLVED:That the application be determines, as set out at (i) – (vii) below, where appropriate, to the conditions and reasons or grounds of refusal, set out in the schedules signed by the Chair.

(i)              23/00605/O

Stoke Ferry:  Land east of Furlong Road:  Outline planning application for construction of 2 no. retail units (and storage) plus associated parking and access and 2 no. flats to be held in association with the retail units:  Mr Paul Bishopp

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Councillor Lintern left the meeting and addressed the Committee in accordance with Standing Order 34.  She took no part in the debate or vote.

The case officer presented the report and explained that the application had been deferred from the Planning Committee meeting held on 16 November 2023.  The deferral was to allow for a thorough assessment of the impact of the adjacent storage building and its use on the proposed dwellinghouses, and to allow for the submission and review of a noise impact assessment.  The application has since fundamentally changed with the four dwellings fronting onto Furlong Road having been entirely removed from the proposal.  The report had therefore been amended accordingly.

The case officer explained that the application site was located to the north of the village of Stoke Ferry and fronted onto Furlong Road.  Stoke Ferry was categorised as a Key Rural Service Centre in the adopted Local Plan.  Inset map G88 identified that the application site was located outside of the development boundary for Stoke Ferry.  The application site abutted the Stoke Ferry Conservation Area, which ran along the front of the site. The application site included two trees protected under a Tree Preservation Order, was within Flood Zone 1 (low risk) and within the Zone of Influence for protected sites.

The application sought outline planning consent with some matters reserved for the construction of 2 no. retail units (and storage) plus associated parking and access and 2 no. flats to be held in association with the retail units.  Access was via Indigo Road.  The matters included within this application were access, layout and scale.

The application had been referred to the Committee for determination at the request of Councillor Lintern.

The Committee noted the key issues for consideration when determining the application, as set out in the report.

In accordance with the adopted public speaking protocol, Janet Taylor (objecting on behalf of the Village Hall Committee) and Trudy Mann (objecting on behalf of the Parish Council) addressed the Committee in relation to the application.

In accordance with Standing Order 34, Councillor S Lintern addressed the Committee and outlined her concerns in relation to the application.

In response to comments made by the speakers, the case officer responded in relation  ...  view the full minutes text for item PC103:

To receive the Schedule of Planning Applications determined by the Executive Director.

The Committee received schedules relating to the above.

RESOLVED:   That the report be noted.

The Committee is asked to note the report.

The Committee received the Tree update report.

RESOLVED:   That the report be noted.