Agenda and draft minutes

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No. Item



To receive any apologies for absence and to note any substitutions.


Apologies for absence were received from Councillors Mrs Bower, Joyce, Manning (Cllr Sandell sub), Parish (Cllr Holmes sub), Patel (Cllr Sampson sub) and Squire (Cllr Ryves sub).


The Chairman, Councillor Mrs Spikings thanked the subs for attending the meeting.


Welcome and Introductions


The Chairman, Councillor Mrs Spikings welcomed everyone to the meeting.  She advised that the meeting was being recorded and streamed live on You Tube.


The Democratic Services Officer carried out a roll call to confirm attendees.



To confirm as a correct record the Minutes of the Special Meeting held on 13 August 2021 (previously circulated) and the meeting held on Monday 16 August 2021 (previously circulated).


The minutes of the Special Meeting held on 13 August 2021 (previously circulated) and the meeting held on 16 August 2021 (previously circulated) were agreed as a correct record and signed by the Chairman, Councillor Mrs Spikings.


Declarations of Interest

Please indicate if there are any interests which should be declared.  A declaration of an interest should indicate the nature of the interest (if not already declared on the Register of Interests) and the agenda item to which it relates.  If a disclosable pecuniary interest is declared, the Member should withdraw from the room whilst the matter is discussed.


These declarations apply to all Members present, whether the Member is part of the meeting, attending to speak as a local Member on an item or simply observing the meeting from the public seating area.


Councillor appointed representatives on the Internal Drainage Boards are noted.



Councillor Holmes declared an interest in relation to item 8/1(a) and left the meeting.  He addressed the Committee in accordance with Standing Order 34 and took no part in the debate or decision.


Councillor Storey declared an interest in relation to item 8/1(b) and left the meeting and took no part in the debate or decision.


Urgent Business Under Standing Order 7

To consider any business, which by reason of special circumstances, the Chairman proposes to accept, under Section 100(b)(4)(b) of the Local Government Act, 1972.


The Assistant Director advised that item 8/1(e) – Stow Bardolph had been withdrawn from the agenda.


In relation to item 8/1(c) – Holme next the Sea, the Assistant Director drew the Committee’s attention to the late correspondence where it was recommended that the application be deferred, which was agreed by the Committee.


Members attending under Standing Order 34

Members wishing to speak pursuant to Standing Order 34 should inform the Chairman of their intention to do so and on what items they wish to be heard before a decision on that item is taken.


The following Councillor attended under Standing Order 34:


Councillor A Holmes   8/1(a)   Hilgay


In relation to 8/1(e) – Terrington St Clement, as Councillor Squire was unable to attend the meeting due to illness, her comments were read out to the Committee.



Chairman's Correspondence

To receive any Chairman’s correspondence.


The Chairman, Councillor Mrs Spikings advised that any correspondence received had been read and passed to the relevant officer.


Receipt of Late Correspondence on Applications pdf icon PDF 347 KB

To receive the Schedule of Late Correspondence received since the publication of the agenda.


A copy of the late correspondence received after the publication of the agenda, which had been previously circulated, was tabled.  A copy of the agenda would be held for public inspection with a list of background papers.


Index of Applications pdf icon PDF 15 KB

The Committee is asked to note the Index of Applications.


The Committee noted the Index of Applications.


Decisions on Applications pdf icon PDF 800 KB

To consider and determine the attached Schedule of Planning Applications submitted by the Executive Director.

Additional documents:


The Committee considered schedules of applications for planning permission submitted by the executive Director for Planning & Environment (copies of the scheduled are published with the agenda).  Any changes to the schedules are recorded in the minutes.


RESOLVED:        That the applications be determined, as set out at (i) – (vi) below, where appropriate, to the conditions and reasons or grounds of refusal, set out in the schedules signed by the Chair.


(i)             21/01060F

Hilgay:  25 Foresters Avenue:  Demolition of existing dwelling and replacement for four new detached dwellings:  Mrs S Dennis


Click here to view a recording of this item on You Tube.


Councillor Holmes left the room and addressed the Committee under Standing Order 34.


The Principal Planner introduced the report and explained that the application was for the construction of 4 new dwellings, replacing an existing bungalow on land in the south west corner of Foresters Avenue, Hilgay.


Hilgay was categorised as a Rural Village in CS02 of Core Strategy (2011) and therefore benefitted from a development boundary to guide development to the most suitable locations. The application site was wholly within the development boundary shown on the inset map G.48 of the SADMPP (2016).


The application site comprised 0.4ha of open land, partially residential curtilage, associated with No.25 Foresters Avenue.


The application had been referred to the Committee at the request of Councillor Holmes.


The Committee noted the key issues for consideration when determining the application as set out in the report.


In accordance with Standing Order 34, Councillor Holmes addressed the Committee and expressed concerns in relation to the application.


The Principal Planner advised that there was no objection to the application from the Local Highway Authority. In relation to private drives and bins, people would bring their bins to the end of the drive.  The proposal was within the development boundary and was an effective use of land.


Councillor Ryves expressed concern in relation to the absence of a turning area on the site and added that there had been a big increase in the number of home deliveries.


Councillor Storey concurred with the previous comments, and added that parking was always an issue with visitors and the Local Highways Authority should factor this in.  He suggested that the numbers of planning permissions for each village granted should be added into future reports.

The Chairman, Councillor Mrs Spikings added that the density was 10 dwellings per hectare which was low, and the proposal was for 3 new houses as one was a replacement dwelling.  She further added that every village had a mixture of houses with different bedroom numbers.  She did understand the Parish Council comments and the issue of parking on the road, but she did agree with the recommendation.


The Democratic Services Officer then carried out a roll call on the recommendation to approve the application and, after having been put to the vote, was carried (13 votes for, 1 against and 1 abstention).


RESOLVED:        That the application be approved  ...  view the full minutes text for item PC52:a


Delegated Decisions pdf icon PDF 201 KB

To receive the Schedule of Planning Applications determined by the Executive Director.

Additional documents:


The Committee received schedules relating to the above.


RESOLVED:   That the reports be noted.