Agenda and draft minutes

RESOLVED:  That Councillor Spikings be appointed as Vice-Chair for the meeting.

To receive any apologies for absence and to note any substitutions.

Apologies for absence had been received from Councillor Parish (Chair), Councillor Barclay (Councillor Long sub) and Councillor Storey (Councillor Sandell sub).

The Chair thanked the subs for attending the meeting.

To confirm as a correct record the Minutes of the Meeting held on 7 October 2024 (previously circulated).

The minutes of the meeting held on 7 October 2024 (previously circulated) were agreed as a correct record and signed by the Chair.

Please indicate if there are any interests which should be declared.  A declaration of an interest should indicate the nature of the interest (if not already declared on the Register of Interests) and the agenda item to which it relates.  If a disclosable pecuniary interest is declared, the Member should withdraw from the room whilst the matter is discussed.

These declarations apply to all Members present, whether the Member is part of the meeting, attending to speak as a local Member on an item or simply observing the meeting from the public seating area.

Councillor appointed representatives on the Internal Drainage Boards are noted.

Councillor Heneghan advised that as she was not present at the site visits for the major applications, she would not take part in the debate or vote on the applications.

To consider any business, which by reason of special circumstances, the Chair proposes to accept, under Section 100(b)(4)(b) of the Local Government Act, 1972.

There was no urgent business to consider under Standing Order 7.

Members wishing to speak pursuant to Standing Order 34 should inform the Chairman of their intention to do so and on what items they wish to be heard before a decision on that item is taken.

The following Councillors attended and addressed the Committee as follows:

Councillor Moriarty     9/1(a)               Pentney / East Winch

Councillor Parish         9/1(a)               Pentney / East Winch

Councillor Kirk            9/2(c)               West Walton

Councillor Long queried why Councillor Parish was speaking under Standing Order 34 for application 9/1(a) as he was not the Ward Member.  The Chair advised that legal advice would be given at the appropriate time, when the application was due to be considered.

To receive any Chair’s correspondence.

The Chair reported that any correspondence received had been read and passed to the appropriate officer.

To receive the Schedule of Late Correspondence received since the publication of the agenda.

A copy of the late correspondence received after the publication of the agenda, which had ben previously circulated, was tabled.  A copy of the agenda would be held for public inspection with a list of background papers.

The Committee is asked to consider and determine the attached Schedules of Planning Applications submitted by the Assistant Director.

The Committee considered schedules of applications for planning permission submitted by the Assistant Director for Planning and Environment (copies of the schedules were published with the agenda).  Any changes to the schedules will be recorded in the minutes.

RESOLVED:   That the application be determined, as set out at (i) – (vii) below, where appropriate, to the conditions and reasons or grounds of refusal, set out in the schedules signed by the Chair.

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Procedural advice

The Chair invited the Monitoring Officer to offer advice on the procedural matter relating to Members wishing to speak under Standing Order 34.  The Monitoring Officer reminded Members of the content of Standing Order 34 and that the Committee also had a public speaking protocol which stated that Ward Members could speak on applications within their ward.

The Monitoring Officer explained that she understood that non-Ward Members had been allowed to speak under Standing Order 34 in the past and confirmed that the Council was currently considering changing the Standing Order to allow non-Ward Members to speak.

She advised that to address and to regularise the position for the meeting today, a Committee Member could put forward a motion which would be to suspend the part ‘and the Planning Committee’. If passed, Members would be allowed to speak under Standing Order 34 for this item.  If the motion was proposed it would need to be seconded and voted on without debate as it was a procedural motion and if agreed the Chair could then invite Councillor Parish to speak under Standing Order 34.

Councillor Ring proposed that Standing Order 34 be suspended for the purposes of the item (i below), which was seconded by Councillor de Whalley.

The Democratic Services Officer then carried out a roll call on the proposal to suspend the wording in Standing Order 34 and, after having been put to the vote was carried thereby allowing Councillor Parish to speak on application (i).

Councillor Mrs Spikings stated that in view of this she no longer wished to be Vice-Chair and withdrew from the position.

The Chair then asked for nominations for a Vice-Chair for the meeting, and it was:

RESOLVED:   That Councillor Ring be appointed Vice-Chair for the meeting.

(i)              21/01824/FM

Pentney / East Winch:  Change of use of Woodlands to holiday and recreational site; including the siting of portable eco holiday lodges; woodland centre and reception, health and wild swimming centre, car parking and associated works:  Pentney Woods, Common Road:  Forestscape Ltd

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Councillor Heneghan took no part in the debate or decision as she had not been present at the site visit.

The case officer introduced the report and advised the Committee had visited the site prior to the meeting. 

Full planning permission for the siting of 36 holiday lodges, a reception area and car park and a health centre and wild  ...  view the full minutes text for item PC68:

To receive the Schedule of Planning Applications determined by the Executive Director.

The Committee received schedules relating to the above.

RESOLVED:   That the reports be noted.

RESOLVED: That the report be noted.