Agenda and draft minutes

To receive any apologies for absence and to note any substitutions.

Apologies for absence had been received from Councillor Ring (Cllr Rust sub), Councillor Tyler (Cllr Sandell sub), Councillor de Winton (Cllr Long sub) and Councillor Storey.

To confirm as a correct record the Minutes of the Meeting held on Monday 29 July 2024 (previously circulated).      

The minutes of the meeting held on 29 July 2024 were agreed as a correct record and signed by the Chair.

Please indicate if there are any interests which should be declared.  A declaration of an interest should indicate the nature of the interest (if not already declared on the Register of Interests) and the agenda item to which it relates.  If a disclosable pecuniary interest is declared, the Member should withdraw from the room whilst the matter is discussed.

These declarations apply to all Members present, whether the Member is part of the meeting, attending to speak as a local Member on an item or simply observing the meeting from the public seating area.

Councillor appointed representatives on the Internal Drainage Boards are noted.

There were no declarations of interest.

To consider any business, which by reason of special circumstances, the Chair proposes to accept, under Section 100(b)(4)(b) of the Local Government Act, 1972.

The Chair reported that there was an item of urgent business for the Committee to note.  The Planning Control Manager explained that planning application 24/00264/F was determined under delegated powers as a result of the applicant/agent’s failure to disclose an interest relating to a direct relative of a Councillor of the Authority.

The purpose of the report was to notify Members of this procedural irregularity which would be reported to the Monitoring Officer.

RESOLVED:

Members noted the report and that the decision had been issued. Officers would work with the Monitoring Officer to ensure that the circumstances would not happen again.

Members wishing to speak pursuant to Standing Order 34 should inform the Chairman of their intention to do so and on what items they wish to be heard before a decision on that item is taken.

There were none.

To receive any Chair’s correspondence.

The Chair reported that any correspondence received had been read and passed to the appropriate officer.

To receive the Schedule of Late Correspondence received since the publication of the agenda.

A copy of the late correspondence received after the publication of the agenda, which had been previously circulated, was tabled.  A copy of the agenda would be held for public inspection with a list of background paper.

The Committee is asked to consider and determine the attached Schedules of Planning Applications submitted by the Assistant Director.

The Committee considered schedules of applications for planning permission submitted by the Assistant Director for Planning and Environment (copies of the schedules were published with the agenda).  Any changes to the schedules will be recorded in the minutes.

RESOLVED:That the application be determined, as set out at (i) – (iv) below, where appropriate, to the conditions and reasons or grounds of refusal, set out in the schedules signed by the Chair.

(i)              23/01446/F

Grimston:  Rose Cottage, Watery Lane:  Proposed extension and alterations to existing dwelling: Mr and Mrs Howling

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The case officer reminded Members that the application had been deferred from the previous meeting held on 29 July 2024 in order to seek further clarification in relation to parking requirement, the status of neighbouring land to the north in terms of use as garden space, as well as the civil matters on site. 

The application site related to one of an existing pair of cottages within rural Grimston, outside of the development boundary for the village. The cottages were classed as non-designated heritage assets as they appeared on the first OS Map (1879-1886), and still retained their traditional form and character. The attached neighbouring cottage was to the east of the dwelling and site, with the neighbour’s plot wrapping around to the north of the application site. To the south and west was open agricultural fields.

The application sought planning permission for a two-storey side extension to the west of the property.

The application had been referred to the Committee for determination at the request of Councillor de Whalley.

The Committee noted the key issues for consideration when determining the application, as set out in the report.

In accordance with the adopted public speaking protocol, Mr Mark Dye (objecting) and Alan Loy (objecting on behalf of the Parish Council) addressed the Committee in relation to the application.

In response to comments raised by the public speakers the case officer advised that parking issues had been addressed within the report and NCC as statutory consultee had raised no objection on the parking or safety elements, the relationship with the adjoining property and area of land to the north of the site had been addressed in the report.  The issue of the pumping station had been addressed within the report.  The Committee needed to consider that a lot of the proposal could be carried out under permitted development rights.

Following the debate, the Planning Control Manager pointed out that there had been no statutory objection to the application on highways / drainage grounds.

Councillor de Whalley proposed that the application be refused on the grounds of overlooking and parking.  This was seconded by Councillor Devulapalli.

Following advice from the legal representative regarding going against the County Highways advice, Councillor de Whalley agreed to remove parking from the reasons for refusal.

For clarification, the Planning Control Manager explained that from what she had heard from the  ...  view the full minutes text for item PC48:

The Committee is asked to note the report.

The Committee noted the quality of decisions.

To receive the Schedule of Planning Applications determined by the Executive Director.

The Committee received schedules relating to the above.

RESOLVED:   That the reports be noted.