Agenda and minutes

To confirm as a correct record the Minutes of the Meeting held on 1^st August 2016         and the Reconvened Meeting held on 4 August 2016.

The Minutes of the Meeting held on Monday 1^st August and the Reconvened Meeting held on Thursday 4 August 2016 were agreed as a correct record and signed by the Chairman, Councillor Mrs Spikings.

Please indicate if there are any interests which should be declared.  A declaration of an interest should indicate the nature of the interest (if not already declared on the Register of Interests) and the agenda item to which it relates.  If a disclosable pecuniary interest is declared, the Member should withdraw from the room whilst the matter is discussed.

These declarations apply to all Members present, whether the Member is part of the meeting, attending to speak as a local Member on an item or simply observing the meeting from the public seating area.

The following declarations of interest were declared:

In relation to item 8/2(d) – Hockwold cum Wilton, Councillor Storey explained that he had been advised not to take part in the debate or vote thereon.

Councillor Crofts declared a pecuniary interest in item 8/3(g) – Upwell, and would leave the meeting during consideration of the application.

To consider any business, which by reason of special circumstances, the Chairman proposes to accept, under Section 100(b)(4)(b) of the Local Government Act, 1972.

The Assistant Director advised the Committee that item, 8/3(d) – East Winch had been withdrawn from the agenda by the applicant.

The Committee was invited to extend the deadlines for the completion of Section 106 agreements, for the following applications, which had already been determined by the Committee.

·        15/01053/F – Main Road, West Winch

·        15/01786/OM – Stave Farm, 3 Chapel Road, Pott Row.

RESOLVED:  (1)     That in relation to application 15/01053/F, authority be granted to complete the Section 106 Agreement.

(2)     In relation to application 15/0176/OM, authority be granted to extend the period for the completion of the Section 106 agreement by one month to 4 October 2016.

(3)     That the Monitoring Officer be invited to attend the next meeting of the Committee to give an update on any outstanding Section 106 agreements.

Members wishing to speak pursuant to Standing Order 34 should inform the Chairman of their intention to do so and on what items they wish to be heard before the meeting commences.

The following Councillors attended under Standing Order 34:

Name                          Item                Application

D Pope                        8/3(g)               16/01005/F

To receive any Chairman’s correspondence.

The Chairman reported that any correspondence received had been read and passed to the relevant officers.

To receive the Schedule of Late Correspondence received since the publication of the agenda.

A copy of the summary of relevant correspondence received since the publication of the agenda, which had been previously circulated, was tabled.  A copy of the summary would be held for public inspection with a list of background papers.

The Committee is asked to note the index of applications.

The index of applications was noted.

To consider and determine the attached Schedule of Planning Applications submitted by the Executive Director.

The Committee considered schedules of applications for planning permission submitted by the Executive Director, Geoff Hall (copies of the schedules are published with the agenda).  Any changes to the schedules are recorded in the minutes.

RESOLVED:   That the applications be determined as set out at (i) – (xii) below, where appropriate to the conditions and reasons or grounds of refusal set out in the schedules signed by the Chairman.

(i)         2/TPO/00547

            Dersingham:  16 Park Hill:  To consider whether Tree Preservation Order 2/TPO/00547 should be confirmed, modified or not confirmed in the light of objections:  Mr and Mrs M Judd

The Arboricultural Officer introduced the report and outlined:

·        The reason for making the Order;

·        Outline of objections and representations

·        Response to objections.

In accordance with the adopted public speaking protocol, Mr P Williams (supporting the confirmation of the order, on behalf of Nos. 1, 3, 5, 7, 12a and 14 Park Hill) addressed the Committee.

Councillor Wareham, in raising an objection to the confirming of the Tree Preservation Order, proposed that the Committee should carry out a site visit, as he had concerns that the making the Tree Preservation Orders was down to one individual officer.

The Assistant Director explained that an objection to the making of the Order had been received and that was why it was in front of the Committee to determine whether to confirm the Order or not.

The Chairman, Councillor Mrs Spikings having visited the site, supported the confirmation of the Order.

Councillor Mrs Bower had also visited the site and considered that the trees enhanced the area and supported the confirmation of the Order.

The Committee then voted on the proposal for a site visit and, after having been put to the vote, was lost.

In response to a comment, the Arboricultural Officer explained that the root growth depended on the soil type and structure.  In this particular case with the soil structure, there was no evidence to suggest that the roots would cause any damage.  The Arboricultural Officer advised that there was no charge for tree works, if a member of the public made a Tree Works Application.

RESOLVED:   That, the Order be confirmed without modification.

(ii)       16/00305/OM

            Clenchwarton:  Land west of The Grange, 262 Main Road:  Outline application:  Construction of 16 dwellings:  Mr P A J and P R Kitchen

The Principal Planner introduced the report and explained that Members might recall that this application which, with its counterpart (15/02008/O), was deferred from June’s Committee meeting to negotiate the inclusion of a financial contribution towards play equipment.  The principle of this had now been accepted by the applicant, and a contribution would be sought via the Section 106 Agreement.

The application was in outline for residential development on a site measuring approximately 0.89ha to the south of Main Road, Clenchwarton.  The site formed the western element of one of the three housing allocations identified in the emerging Site Allocations and Development Management Policies Pre-Submission Document for  ...  view the full minutes text for item PC33:a

To receive the Schedule of Planning Applications determined by the Executive Director.

The Committee received schedules relating to the above.

RESOLVED:   That the report be noted.