Issue - meetings

RESOLVED:

1) Approve the revised Terms of Reference as set out at Appendix A, subject to additional information to be added relating to quorum and substitutes.

2) Note that the Terms of Reference will continue to be reviewed annually.

REASON FOR DECISION:

The Terms of Reference require an annual review and the proposed revisions strengthen governance, oversight, reporting requirements and escalation arrangements.

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The Corporate Governance Manager presented the revised Terms of Reference for the Shareholder Committee and explained that they were subject to annual review.

The key amendments were highlighted, including improved wording and presentation, expanded definitions, enhanced information relating to the purpose and scope of the Committee, and the inclusion of intervention routes and reporting requirements.

Cabinet thanked the Corporate Governance Manager for the revisions, noting that the amendments had improved the clarity of the document, particularly in relation to the definition of roles and the functions of the Shareholder Committee.

In response to a question from the Leader, the Corporate Governance Manager clarified that Reserved Matters would include a general "catch-all" provision and would be supported by a Reserved Matters Schedule, which would further refine and define those matters requiring approval by the Shareholder Committee.

Councillor Ring referred to the Committee's membership, comprising three Cabinet Members, and sought clarification regarding substitute arrangements, given that the quorum of the Committee was also three. It was explained that a Cabinet Member who was unable to attend a meeting could be substituted by another Cabinet Member. The Corporate Governance Manager agreed to amend the Terms of Reference to provide greater clarity on this.

The Corporate Governance Manager further explained that, once approved, the Shareholder Committee Terms of Reference would be circulated to Company Board Members for information and awareness

RESOLVED:

1) Approve the revised Terms of Reference as set out at Appendix A, subject to additional information to be added relating to quorum and substitutes.

2) Note that the Terms of Reference will continue to be reviewed annually.

REASON FOR DECISION:

The Terms of Reference require an annual review and the proposed revisions strengthen governance, oversight, reporting requirements and escalation arrangements.