Issue - meetings

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The Committee considered its Terms of Reference as included in the Agenda.  The Chair invited Members present under Standing Order 34 to address the Committee.

Councillor Nockolds commented that she could not see reference to the scrutiny of company budgets in the Terms of Reference.  She commented that the purpose of Alive West Norfolk reduce the Council tax subsidy for leisure.  The Chair referred to section 4.4 and 4.5 of the Terms of Reference which referred to the Business Plan, which would include the budget.  The Terms of Reference also included the ability for scrutiny of the work of the Committee via the Panels and Audit Committee.  Councillor Nockolds queried timescales and stated that the action plan worked from June onwards.  The Monitoring Officer explained that a cycle of work for the Committee would be produced, linking in with the meeting dates of the companies.

Councillor Moriarty addressed the Committee under Standing Order 34 and commented that the Panels would need to look at the Forward Plan for the Shareholder Committee in advance so that they could programme items on their agendas and the views of Councillors could be heard.

Councillor Morley addressed the Committee under Standing Order 34 and raised concerns relating to the order of the arrangements now in place.  The Monitoring Officer clarified that the Companies had been set up for some time and all had Service Level Agreements in place.  The purpose of the Shareholder Committee would be to monitor and scrutinise the activity of the Companies.

Councillor Kemp addressed the Committee under Standing Order 34 and explained that Councillors should have had sight of the Business Plans of the Companies and how the work of the Companies linked to the Councils Corporate Objectives.

Councillor Dark commented that he considered the Terms of Reference to be fit for purpose.

The Chair explained that a lot of work had gone on to review the relationship between the Council and the Companies and bring the Shareholder Committee to fruition.

It was noted that the Terms of Reference would be reviewed by the Committee on an annual basis.

RESOLVED: The Committee’s Terms of Reference were agreed.

To note the terms of reference