Issue - meetings

RESOLVED: 1)       That the process in place for managing and monitoring Major Projects be approved.

2)       That a new Major Projects Member Board is established.  The Member Board will consist of 7 elected members as shown at 2.8 within this report and to include Regeneration and Development Panel.

Reason for Decision

To provide assurance that the council’s major projects programme is run in accordance with the Major Projects (Officer) Board[1] Terms of Reference.

Cabinet considered a report providing Members with an overview of the way that Major Projects were managed and monitored within the borough council and proposed a new Major Projects Member Board to ensure rigorous oversight of the process.

Under standing order 34 Councillor Kemp asked whether all major projects would be included, if the enhanced initial checklist was available and sought information on the exception reporting.  It was confirmed that all major projects would be included, and that the first meeting of the member group would look at the major projects and the processes, it was explained that if the project was progressing according to the PID it was in order.  There was also a risk register for each project and once completed a lessons learned exercise completed.

Under standing order 34 Councillor Pope expressed the view that a smaller group would be better for taking decisions.  It was confirmed that the number had been reached in order to include all the relevant parties.

Under standing order 34 Councillor Joyce commented that he was content with the Board as proposed, but considered that the Council should appoint its own clerks of works for its building projects.  It was noted that the Council did employ clerks of works for projects.

It was noted that the membership would include the Regeneration and Development Panel.

RESOLVED:1)       That the process in place for managing and monitoring Major Projects be approved.

2)       That a new Major Projects Member Board is established.  The Member Board will consist of 7 elected members as shown at 2.9 within this report

Reason for Decision

To provide assurance that the council’s major projects programme is run in accordance with the Major Projects (Officer) Board Terms of Reference.