TERMS OF REFERENCE OF THE
KINGS LYNN AREA COMMITTEE
(“KLAC”)
1.
Definitions
|
Approved Resource
|
Officer resource
approved by the chief executive of the Council
|
|
Area
|
Means the
delineated area lined red on the map attached as Appendix
A
|
|
Budget
|
Means the annual
budget approved by the Council
|
|
Cabinet
|
Means the executive
of the Council within the meaning of the Local Government Act
2000
|
|
Corporate Strategy
|
Means the current
corporate strategy adopted by the Council.
|
|
Council
|
Borough Council of
King’s Lynn and West Norfolk
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KLAC
|
King’s Lynn
Area Committee
|
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King’s Lynn Special Expenses
|
Means special
expenses allocation to King’s Lynn in pursuance of sections
34 and 35 of the Local Government Finance Act 1992
|
|
Member
|
An elected
Councillor
|
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Municipal Year
|
Means the period
starting from the date of Annual Council to the day preceding the
following Annual Council
|
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SLT
|
the Senior
Leadership Team of the Council
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2.
Status
2.1
The King’s Lynn Area Committee
(“KLAC”) is an executive area committee constituted
pursuant to section 9E of the Local Government Act 2000 and
established by Cabinet on 5th March 2024.
2.2
The decisions of KLAC will be executive decisions
subject to call-in under the Council’s
constitution.
2.3
KLAC is established to discharge the functions set
out within these terms of reference within the Area
3.
Composition & Operation
3.1
KLAC shall comprise of all ward Members from the
Area.
3.2
All KLAC Members shall have voting rights.
3.3
KLAC does not have to be politically proportionate
as it is an area committee.
3.4
KLAC shall be supported by a member of SLT and an
officer from democratic services. KLAC may invite other senior
officers to attend meetings where relevant to an agenda
item.
3.5
Quorum is four voting Members.
3.6
Meetings of KLAC shall be held no less than 4 times
per annum.
4.
Functions
The functions of KLAC will be as follows:
4.1
To determine the spend of any reserves
within the Budget allocated to KLAC. Such decisions are to be made
in accordance with clause 5.
4.2
To authorise the submission of applications for
funding for the Area, for example Community Infrastructure Levy
funding, with the operational use of Approved Resource to prepare
and submit funding applications.
4.3
To determine where surplus funding raised
in connection with King’s Lynn Special Expenses should be
utilised within the Area. Such decisions are to be made in
accordance with clause 5.
4.4
To provide recommendations to Cabinet on
new priorities for King’s Lynn Special Expenses.
4.5
To monitor King’s Lynn Special Expenses
throughout the Municipal Year.
4.6
Enable Members from the unparished area
of King’s Lynn to meet together to discuss issues
of mutual interest which have implications beyond the boundaries of
individual wards.
4.7
To act as a consultative forum on issues
affecting the whole or the majority of the unparished
area of King’s Lynn including planning applications for major
developments.
4.8
To encourage and carry out community
engagement within King’s Lynn residents, with Approved
Resource where necessary.
5
Funding Decisions
5.1
Decisions under 4.1 and 4.3 above can be taken to
authorise capital or revenue spend on or connected to the use of
South Lynn Community Centre and/or Fairstead Community
Centre.
5.2
Other decisions under clause 4 to for spending
within the Area or to authorise an application for funding shall be
taken in accordance with the scoring criteria at 5.3.
5.3
Projects with the most points utilising the
following criteria may be approved by KLAC:
5.3.1
Project Need (up to 30 points)
Considering the following non-exhaustive
list:
·
The relevance to the priorities in the Corporate
Strategy or other Council policy
·
The current lack of facilities in the
area
·
The last time the relevant ward received funding
through KLAC or another public body
·
The strength of the outputs and outcomes to the ward
and/or Area
5.3.2
Project Feasibility (up to 30
points)
Considering the following non-exhaustive
list:
·
The strength of the business case submitted to
support the project
·
Availability of match funding
·
The proposed timeline for delivery of the
project
5.3.3
Community Engagement (up to 20
points)
Considering the following non-exhaustive
list:
·
Evidence of community involvement in project
planning
·
Support from local stakeholders and
residents
·
Strategies for capturing ongoing community
engagement
5.3.4
Innovation and Sustainability (up to 20
points)
Considering the following non-exhaustive
list:
·
Consideration of long term environmental and
economic sustainability
·
Alignment with the Council’s climate change
strategy and action plan
·
Potential for future growth and
adaptability.
6
Review
KLAC will review these Terms of Reference annually
and make any recommendations for change to Cabinet.