Agenda and draft minutes

Venue: Card Room - Town Hall, Saturday Market Place, King's Lynn PE30 5DQ. View directions

Contact: Wendy Vincent, Democratic Services Officer, 01553 616377, Email:  wendy.vincent@west-norfolk.gov.uk 

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Items
No. Item

1.

Apologies

Minutes:

An apology for absence was received from Councillor J Moriarty.

 

 

2.

Notes of the Previous Meeting pdf icon PDF 375 KB

Minutes:

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The notes of the previous meeting held on 7 July 2021 were agreed as a correct record.

 

3.

Matters Arising

Minutes:

There were no matters arising.

 

4.

Declarations of Interest

Please indicate if there are any interests which should be declared.  A declaration of an interest should indicate the nature of the interest (if not already declared on the Register of Interests) and the agenda item to which it relates.  If a disclosable pecuniary interest is declared, the Members should withdraw from the room whilst the matter is discussed.

 

These declarations apply to all Members present, whether the Member is part of the meeting, attending to speak as a local Member on an item or simply observing the meeting.

Minutes:

Councillor A Kemp declared an interest as a member of the King’s Lynn Civic Society.  Following the meeting Councillor Kemp advised that as she did not hold a position of authority in the Civic Society it was not an interest declarable at meetings but it was published on her Councillor website page.

 

5.

Urgent Business

To consider any business which, by reason of special circumstances, the Chairman proposes to accept as urgent under Section 100(b)(4)(b) of the Local Government Act, 1972.

Minutes:

There was no urgent business.

 

6.

Members Present Pursuant to Standing Order 34

Members wishing to speak pursuant to Standing Order 34 should inform the Chair of their intention to do so and on what items they wish to be heard before a decision is taken.

 

Minutes:

Councillor A Kemp was present under Standing Order 34.

 

7.

Chair's Correspondence

Minutes:

There was no Chair’s correspondence.

 

8.

Regulation 19 Consultation Feedback pdf icon PDF 597 KB

Minutes:

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The Planning Policy Manager presented the report which was for information only and explained that the feedback would form part of the statutory Regulation 22 Statement of Consultation, which would be submitted to the Secretary of State alongside the Local Plan Review itself.

 

A summary of the consultation feedback was sorted into the order of the Plan, as published.  The Task Group’s attention was drawn to the following sections of the report:

 

·         Sections 1 and 2:  Duty to Co-operate, Sustainability Appraisal.

·         LP01 Spatial Strategy Policy.

·         LP02 Settlement Hierarchy Policy.

·         LP04 Development Boundaries Policy.

·         LP05 Implementation Policy.

·         LP06 Climate Change Policy.

·         LP09 Touring and Permanent Holiday Sites Policy.

·         LP10 Development associated with the National Construction College site, Bircham Newton (CITB), British Sugar Factory, Wissington and RAF Marham Policy (major employers).

·         LP11 Strategic and Major Road Network Policy.

·         LP13 Transportation Policy.

·         LP15 Coastal Areas Policy.

·         LP18 Design and Sustainable Development Policy.

·         LP19 Environmental Assets – Green Infrastructure, Landscape Character, Biodiversity and Geodiversity Policy.

·         LP20 Environmental Assets – Historic Environment Policy.

·         LP21 Environment, Design and Amenity Policy.

·         LP24 Renewable Energy Policy.

·         LP27 Habitats Regulations Assessment (HRA) Policy.

·         LP28 Affordable Housing.

·         LP31 Residential Development Reasonably Related to Existing Settlements Policy.

·         9.1 King’s Lynn.

·         9.2 West Lynn.

·         9.3 West Winch/A10 corridor.

·         10.1 Downham Market

·         10.2 Hunstanton

·         10.3 Wisbech Fringes (including Walsoken).

·         11.1 Marham.

·         Page 25:  Omission Sites.

 

The Planning Policy Manager and Principal Planner (Policy) responded to questions in relation to:

 

·         Opportunities for the Borough Council to put forward proposed amendment if it was felt there was something that might change following the receipt of representations – at the Main Modifications stage, following Local Plan examination hearings.

·         Role and remit of the Inspector.

·         Role of the Programme Officer.

·         Process of applying to speak at the Examination.

·         People who had been submitted a representation being in the communication loop.

·         Summary of representations – both individually/specific group raising the same issues.

·         Current status of Knights Hill site.

·         Role of Neighbourhood Plans and how these relate to the Local Plan.

·         Settlement Hierarchy Policy and setting appropriate level/quantum of development in smaller villages and hamlets.

·         Previous consultation with parishes in developing Local Plan policies.

·         Importance of maintaining a consistent approach within rural settlements.

·         Inconsistencies for defining settlement boundaries – anticipated a discussion to be held at the Examination.

·         West Winch and Infrastructure required to deliver housing units.

·         LP09 - Touring and Permanent Holiday Sites Policy.

·         How the Area of Outstanding Natural Beauty was determined.

·         Renewable energy.

·         Flood defences/risks.

·         Deallocation of sites.

·         Omission sites.

 

 

Under Standing Order 34, Councillor Kemp addressed the Task Group in relation to Policies LP04 Development Boundaries Policy, West Winch and the importance of the required infrastructure being in place prior to the commencement of development, LP 20 Environmental Assets – Historic Environment Policy, importance of flood defences, West Lynn and the importance of improved connectivity and the role of the West Norfolk Transport and Infrastructure Steering Group.

 

In response to the points made  ...  view the full minutes text for item 8.

9.

Timetable to Submission

Minutes:

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The Planning Policy Manager outlined the timetable to submission and highlighted the following key areas:

 

·         Cabinet approval on 15 June 2021 and Council resolved on 8 July 2021  to approve formal submission of the Local Plan to the Secretary of State.

·         Local Plan consultation period ended 27 September 2021.

·         Local Plan Team now completed process of drafting summary issues report (Item 8) and inputting representations received onto the system so that these can be viewed on the website.

·         Appointment of Programme Officer almost in place.

·         Working towards submission of Local Plan for end of November/December 2021 (Item 8 report specifies submission in late 2021/early 2022).

·         Inspector role and overview of process to adopt the Local Plan – examination hearings anticipated to take place during late spring/summer 2022.

·         A clear direction of the plan should be available by October 2022.

·         Local Plan to be formally adopted in the first quarter of 2023.

 

The Planning Policy Manager and Principal Planner (Policy) responded to questions in relation to:

 

·         Timetable for examination hearings.

·         Time limit for Inspector to complete required works.

·         Contingency for the replacement of Inspector if required due to unforeseen circumstances.

·         Consultation period for modifications to the Plan.

 

10.

Schedule of Meetings 2022 pdf icon PDF 8 KB

Minutes:

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AGREED:  The Schedule of Meetings for 2022 was noted.

 

11.

Any other Business

Minutes:

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Planning Policy Manager

 

On behalf of the Task Group, the Chair thanked the Planning Policy Manager, Alan Gomm for his work within the Council and wished him well for his forthcoming retirement.

 

12.

Date of Next Meeting

The next meeting of the Task Group will take place on Wednesday 15 December 2021 at 10 am in the Assembly Room, Town Hall, Saturday Market Place, King’s Lynn.

 

Minutes:

The next meeting of the Task Group will take place on Wednesday 15 December 2021 at 10 am in the Assembly Room, Town Hall, Saturday Market Place, King’s Lynn.