Agenda and minutes

Venue: Remote Meeting on Zoom and available for the public to view on WestNorfolkBC on You Tube - Zoom and You Tube. View directions

Contact: Wendy Vincent, Democratic Services Officer, 01553 616377, email:  wendy.vincent@west-norfolk.gov.uk 

Link: View Live Stream

Items
No. Item

CP188

Welcome and Introductions

Minutes:

The Chair informed the Panel that the meeting was being broadcast live on You Tube.

 

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The Democratic Services Officer conducted a roll call to confirm attendees.

 

CP189

Appointment of Vice Chair

To appoint a Vice-Chair for the meeting.

 

Minutes:

RESOLVED:  Councillor C Manning be appointed Vice-Chair for the meeting.

 

CP190

Apologies

Minutes:

There were no apologies for absence.

 

CP191

Minutes pdf icon PDF 2 MB

To approve the minutes from the Corporate Performance Panel held on 11 November 2020.

 

Minutes:

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The minutes of the Corporate Performance Panel held on 11 November 2020 were agreed as a correct record.

 

 

CP192

Declarations of Interest

Please indicate if there are any interests which should be declared.  A declaration of an interest should indicate the nature of the interest (if not already declared on the Register of Interests) and the agenda item to which it relates.  If a disclosable pecuniary interest is declared, the Member should withdraw from the room whilst the matter is discussed.

 

These declarations apply to all Members present, whether the Member is part of the meeting, attending to speak as a local Member on any item or simply observing the meeting from the public seating area.

Minutes:

There were no declarations of interest.

 

CP193

Urgent Business Under Standing Order 7

To consider any business which, by reason of special circumstances, the Chairman proposed to accept as urgent under Section 100(b)(4)(b) of the Local Government Act 1972.

Minutes:

There was no urgent business.

 

CP194

Members Present Pursuant to Standing Order 34

Members wishing to speak pursuant to Standing Order 34 should inform the Chairman of their intention to do so and on what items they wish to be heard before a decision on that item is taken.

 

Minutes:

Councillors M de Whalley, A Holmes, C Morley, J Rust and A Ryves were present under Standing Order 34.

 

CP195

Chair's Correspondence (if any)

Minutes:

There was no Chair’s correspondence.

 

CP196

Call-In (if any)

Minutes:

There were no call-ins.

 

CP197

Update on the Borough Council's Recovery Plan

 To receive a verbal update report from the Assistant to the Chief Executive.

 

Minutes:

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The Assistant to the Chief Executive explained that the Recovery Plan for 2019 and the performance indicators were around the recovery strategy and advised that the Council was now not in a recovery position, but responding to the Covid which would impact on recovery as the resources were not available to dedicate to it.

 

 

 

 

 

 

CP198

Corporate Performance Monitoring Report pdf icon PDF 141 KB

Minutes:

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In presenting the report, the Assistant to the Chief Executive drew the Panel’s attention to the key issues set out in the report.  Indicators had been included to monitor key council services and impacts on borough wide issues.  These indicators were linked to the Covid-19 Recovery Strategy and were grouped under the Corporate Business Plan’s priorities.  It was explained that performance indicators had been presented to Panels on a quarterly basis before Covid, but now being reported on a monthly basis meant that the data was incomplete.  The report today set out data up to October 2020.  Quarter 3 data up to 31 December 2020 would be presented to the Panel at its next meeting on 17 February 2021.

 

The Assistant to the Chief Executive explained that the Council’s response to Covid-19, resources may be redirected from recovery to focus on response activities and indicators that were heavily influenced by external factors and could deteriorate over coming months.

 

Officers present responded to questions in relation to:

 

·         New performance indicators and comparative data not being available.

·         1.1 - average number of working days sickness absence per FTE employee relating to Covid.

·         2.4 - % of rent arrears on industrial estates.

·         2.5 - % of rent achievable on retail/general units.

·         5.4 - King’s Lynn car park revenue.

·         5.5 - Heacham and Hunstanton car park revenue.

 

In response to a question from Councillor Beal on receiving a breakdown on the Heacham and Hunstanton car park revenue, the Assistant to the Chief Executive invited Councillor Beal to submit his request through the Members’ Enquiry in box and she would ensure this was directed to the relevant officer to provide the information.

 

In response to questions raised relating to the council’s fees and charges, the Chief Executive explained that the council would not recover the full loss of income because the government grant scheme had a 5% deductible amount which the council had to absorb and thereafter 75p in the £ for the relevant loss.

 

Councillor Ryves addressed the Panel under Standing Order 34 regarding meaningful and beneficial indicators to provide an understanding of the council’s financial position.

 

In response to the comments made by Councillor Ryves, the Chair provided an overview of the discussion he had held with the Section 151 Officer on how finance key performance indicators could be presented to the Panel at each meeting, which would not involve officers undertaking additional work, to give Members a better understanding on the councils’ financial position.

 

The Assistant to the Chief Executive explained that the performance indicators based on the priorities in the council’s Corporate Business Plan, which had been agreed by the Panel and Cabinet had been developed to evidence that the council was achieving what was set out in the corporate business plan.  The Performance Team was currently looking at developing a report on the state of the Borough, which would be presented to the Corporate Performance Panel  ...  view the full minutes text for item CP198

CP199

Local Plan Task Group Communication Strategy

Minutes:

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The Planning Policy Manager presented the report and explained that the Borough Council was reaching a significant, advanced and formal stage in the Local Plan making process.  The Local Plan review, which is intended to provide a policy framework for land use development for the period through to 2036, had been prepared, consulted upon and reviewed.  The next stage was to publish the Plan for representations to be made, it would then be submitted to the Secretary of State for independent examination.  The pre-submission version of the Local Plan review is the one that the Borough Council wishes to adopt.  Accordingly, before it can be published it required the agreement of the Local Plan Task Group, Regeneration Panel, Cabinet and Full Council.

 

The Panel was advised that there were regulations to adhere to with regards to this process, including publication and notification which would be complied with.  However, Members believed that in order to raise the profile of the emerging Local Plan review, particularly with fellow Borough Councillors, town/parish councils and therefore local community members that the Borough Council should to above and beyond the minimum requirements set out in the regulations.

 

The report set out the process the Local Plan Review, a consideration of the content, what the regulations required, and a suite of recommendations were provided in order to meet Members aspirations.

 

The Panel’s attention was drawn to the key issues set out in the report.

 

The Portfolio Holder – Development, Planning Policy Manager and Principal Planner (Policy) responded to questions in relation to proposed external communications and differences to previous communications undertaken. It was explained that an all Member briefing would be held to make Borough Councillors aware the process of the Local Plan Review to discuss with Parish and Town Councils and any statutory bodies in their area.  A zoom meeting would be scheduled with Parish and Town Councils.  Members could be provided with a printed version of the document.  Post Council it was explained that extra time would be allowed for representations to be made.  The Planning Policy Manager invited Member to forward any additional items for external communication in accordance with the Regulations.

 

Under Standing Order 34, Councillor Morley addressed the Panel.

 

The Portfolio Holder, Development advised that he would address the points made by Councillor Morley in relation to the benefits of the Local Plan to the Member Briefing and Zoom meeting with both Parish and Town Councils.

 

The Chair thanked officers for the informative report and the Portfolio Holder, Development for his contribution to the debate.

 

RESOLVED:  The Panel endorsed the report and the suite of measures proposed to maximise exposure of the Local Plan review with members, town/parish councils, local communities and others.

 

 

CP200

Cabinet Forward Decisions List pdf icon PDF 223 KB

Minutes:

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The Chair invited the Panel to identify any items for consideration to be placed on the future work programme.

 

CP201

Panel Work Programme pdf icon PDF 253 KB

To note the Panel’s Work Programme.

 

Minutes:

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The Chair invited the Panel to forward any items for consideration for the future work programme.

 

The following item was identified by Councillor P Beal:

 

·         Water and Trade Waste, Hunstanton Promenade.

 

CP202

Date of Next Meeting

To note that the date of the next meeting of the Corporate Performance Panel will take place on 17 February 2021 at 3 pm in the Remote Meeting Room Zoom.

 

Minutes:

The next meeting of the Corporate Performance Panel will take place on 17 February 2021 at 3 pm in the Remote Meeting Room Zoom.

 

CP203

Exclusion of Press and Public

To consider passing the following resolution:

 

“That under Section 100(A)(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 1 of Schedule 12A to the Act”.

Minutes:

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RESOLVED: That under Section 100(A)(4) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 1 of Schedule 12A to the Act.

 

CP204

Exempt Report: KLIC Settlement Agreement and Repayment Plan

Minutes:

The Assistant Director Property and Projects presented the exempt report and responded to questions and comments from the Panel.

 

The Leader thanked the Assistant Director and his team for the work involved with regard to the Settlement Agreement and Repayment Plan.