Agenda, decisions and minutes

It was proposed by Councillor Long, and seconded by Councillor Blunt that Councillor Dickinson be nominated as Chair for the meeting.

RESOLVED:  That Councillor Dickinson be appointed Chair for the meeting.

It was proposed by Councillor Long, and seconded by Councillor Blunt that Councillor Dickinson be nominated as Chair for the meeting.

RESOLVED:  That Councillor Dickinson be appointed Chair for the meeting.

To consider any business, which by reason of special circumstances, the Chair proposes to accept, under Section 100(b)(4)(b) of the Local Government Act 1972.

None

None

Please indicate if there are any interests which should be declared.  A declaration of an interest should indicate the nature of the interest (if not already declared on the Register of Interests) and the agenda item to which it relates.  If a disclosable pecuniary interest is declared, the member should withdraw from the room whilst the matter is discussed.

These declarations apply to all Members present, whether the Member is part of the meeting, attending to speak as a local Member on an item or simply observing the meeting from the public seating area.

None

None

To receive any Chair’s correspondence.

None

None

To note the names of any Councillors who wish to address the meeting under Standing Order 34.

Members wishing to speak pursuant to Standing Order 34 should inform the Chair of their intention to do so and on what items they wish to be heard before a decision on that item is taken.

Councillor M de Whalley attended for item 8

Councillor M de Whalley attended for item CAB78

A copy of the Forward Decisions List is attached

The forward decision list was noted

The forward decision list was noted

To receive any comments and recommendations from other Council bodies which meet after the dispatch of this agenda. 

The comments and recommendations from the Corporate Performance Panel on 17 October 2022 on item 8 below  were considered with the item on the agenda.

Click here to view the recording of this item on You Tube

The comments and recommendations from the Corporate Performance Panel on 17 October 2022 on item CAB78 below  were considered with the item on the agenda.

Please note that in accordance with Regulation 10 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 notice has been served on Chair of the Corporate Performance Panel as this item has not featured on the Forward decision list for the required period of time before the decision is taken.

RESOLVED:            That the renewal with Bytes Software Services be approved.

Reason for Decision 

To maintain service provision

Click here to view the recording of this item on You Tube

Councillor Long presented the report which explained that the three-year Enterprise Agreement covering all Microsoft licencing for the authority was due for renewal by 1^st November 2022.  He explained that a review of the number of licenses required had been carried out prior to the tender process with Crown Commercial Services.  The total cost of the 3 year contract came to more than £500,000, making it a key decision which had to be made by Cabinet.

In discussing the recommendation from the Corporate Performance Panel that the reason for decision should include at the end “at the lowest cost”, cabinet agreed that the addition was not appropriate to include the additional wording as it was more appropriate to mitigate any risks and ensure the right product for the organisation.

RESOLVED:            That the renewal with Bytes Software Services be approved.

Reason for Decision 

To maintain service provision