Terms
of Reference for Member Major Projects Board
(Approved by Cabinet 16 November 2021)
1.
Composition
The Member Major
Projects Board is a sub-committee of Cabinet shall consist of 7
elected members as shown below, subject to proportionality
considerations.
|
Board
members:
|
Number
|
|
·
Leader of the Council
|
1
|
|
·
Deputy Leader of the Council
|
1
|
|
·
Portfolio Holder Business
|
1
|
|
·
Portfolio Holder Finance
|
1
|
|
·
Representative(s) from other political
groups
|
3
|
|
TOTAL
|
7
|
The
Member Major Projects Member Board shall:
·
Appoint its own Chair and Vice-Chair
·
Meet quarterly
·
Be supported by officers including Management Team
representative, S151 Officer, Internal Audit, Legal and lead
officers for specific projects
2.
Aims and Terms
of Reference
2.1 The objective of the Member
Major Projects Board, subject to statutory provision, is
to:
(a)
monitor the delivery
of the Council’s Major Projects, once Cabinet has approved a
project and once Cabinet has identified the project as a
“major project”;
(b) operate
on behalf of the Cabinet, to provide assurance that the
council’s major projects programme is run in accordance with
the Officer Major Projects Board Terms of Reference
(c) form an
integral part of the governance of the major projects
programme.
2.2 To achieve its aims, the Member Major
Projects Board shall:
(a)
consider the agenda
items and minutes produced from the previous meetings of the Officer Major
Projects Board and decide whether appropriate recommendations have
been made by the Board and subsequently agreed by Management Team
on those specific items and report to Cabinetas
appropriate;
(b)
consider the
exception reporting that the Officer Major Projects Board have
received at its previous meetings and whether appropriate action
has been identified and taken place;
(c)
consider the forward
programme for the Member Major Projects Board and review
where/whether enhanced oversight and monitoring should be focused
and vary the Board’s forward programme accordingly;
(d)
consider post
project evaluations and lessons learned (note these findings may
need to feed into the relevant Panel or Committee and/or reported
through to Cabinet for further consideration);
(e) consider
risk associated with delivery of the major projects
programme.
(f) make
reports and/or recommendations to Cabinet in connection with the
discharge of any of their functions.