Agenda and draft minutes

Venue: Council Chamber, Town Hall, Saturday Market Place, King's Lynn PE30 5DQ. View directions

Contact: Wendy Vincent, Democratic Services Offiver, 01553 616377, email:  wendy.vincent@west-norfolk.gov.uk 

Items
No. Item

CP96

Apologies

Minutes:

Apologies for absence were received from Councillors B Ayres, P Beal, G Howman, P Kunes and J Moriarty.

 

CP97

Appointment of Vice-Chairman for the remainder of the Municipal Year

Minutes:

RESOLVED:  That Councillor D Tyler be appointed Vice-Chairman for the remainder of the Municipal Year.

 

CP98

Minutes pdf icon PDF 105 KB

To approve the minutes from the Corporate Performance Panel held on 19 February 2019.

Minutes:

The minutes of the meeting held on 19 February 2019 were agreed as a correct record and signed by the Chairman.

 

CP99

Declarations of Interest

Please indicate if there are any interests which should be declared.  A declaration of an interest should indicate the nature of the interest (if not already declared on the Register of Interests) and the agenda item to which it relates.  If a disclosable pecuniary interest is declared, the Member should withdraw from the room whilst the matter is discussed.

 

These declarations apply to all Members present, whether the Member is part of the meeting, attending to speak as a local Member on any item or simply observing the meeting from the public seating area.

Minutes:

There were no declarations of interest.

 

CP100

Urgent Business Under Standing Order 7

To consider any business which, by reason of special circumstances, the Chairman proposed to accept as urgent under Section 100(b)(4)(b) of the Local Government Act 1972.

Minutes:

There was no urgent business.

 

CP101

Members Present Pursuant to Standing Order 34

Members wishing to speak pursuant to Standing Order 34 should inform the Chairman of their intention to do so and on what items they wish to be heard before the meeting commences.  Any Member attending the meeting under Standing Order 34 will only be permitted to speak on those items which have been previously notified to the Chairman.

Minutes:

There were no Members present under Standing Order 34.

 

CP102

Chairman's Correspondence

Minutes:

There was no Chairman’s correspondence.

 

CP103

2018/2019 Q3 Performance Monitoring and Action Report pdf icon PDF 198 KB

Minutes:

The Policy, Performance and Personnel Manager explained that data had dropped out of the report and highlighted the omissions as set out below:

 

·         CC6:  Q3 2018/2019 status column should have ?, versus this time last year column should have upwards arrow.

·         EP4:  Q3 2018/2019 status column should have ?, versus this time last year column should have downwards arrow.

 

The Policy, Performance and Personnel Manager presented the corporate performance monitoring report undertaken during Q3 2018/2019.

 

The Panel was reminded that monitoring report highlighted specific performance issues; where indicators had not met agreed targets they were drawn out into an Action Report, which provided additional detail on what actions were being taken to correct performance that had a variance to target.

 

Members were advised that the Q3 2018/2019 monitoring report showed that 50% of targets have been met, and performance had improved against target for 17 indicators.

 

The key points from the Corporate Performance Monitoring Report Q3 2018/2019 were outlined as set out in the report.

 

In response to a question regarding indicator CO5:  % of rent achievable on retail/general units, the Property Services Manager advised that a small number of town centre retail units were within the Council’s ownership.  However, the Panel was informed that there were a number of initiatives being developed to address the issue of empty units within the town centre.  The Borough Council was in the process of submitting a bid to the Future High Streets Fund which could assist in initiatives to reduce the number of vacant retail units.  The Property Services Manager explained that the Borough Council had converted office space into temporary living accommodation which had reduced the amount spent on Bed and Breakfast.

 

Following a question on indicator CE1:  Number of suspected licensable Houses in Multiple Occupation, the Policy, Performance and Personnel Manager explained that there had been a change in legislation and that all Houses in Multiple Occupation would require re-inspection.  The Policy, Performance and Personnel Manager undertook to ascertain additional information with regard to this indicator and circulate a response to the Panel.

 

In response to a question relating to indicator CE2:  Number of people presenting to Housing Options team for a service, the Policy, Performance and Personnel Manager explained that this was a new target and undertook to ascertain further information and circulate a response to the Panel.

 

Following comments on indicator CE4:  Number of affordable housing completions being an annual target rather than a quarterly one, the Leader, Councillor Long explained that the number of completions was recorded throughout the year and that there was a fluctuation within the housing delivery.  The Policy, Performance and Personnel Manager explained that the quarterly figures could be included within the notes column in future reports.

 

In response to a question relating to indicator CE8:  % of residents who take part in sport and physical activity as measured by the Sport England Active Lives Survey, the Leader, Councillor Long explained that the Borough Council’s sports venues promoted fitness activities and added that  ...  view the full minutes text for item CP103

CP104

Cabinet Forward Decisions List pdf icon PDF 63 KB

Minutes:

The Panel noted the Forward Decisions List.

 

CP105

Panel Work Programme 2019/2020 pdf icon PDF 69 KB

To note the Panel’s Work Programme for 2019/2020..

Minutes:

The Panel noted the work programme.

 

Members were advised of the reasons why the Hunstanton Sailing Club progress report had been re-scheduled to 10 June 2019 panel meeting.

CP106

Exclusion of Press and Public

To consider passing the following resolution:

 

That under Section 100(A) of the Local Government Act, 1972, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act.

Minutes:

RESOLVED:  That under Section 100(A) of the Local Government Act, 1982, the press and public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 1, 2 and 3 of Part 1 of Schedule 12A to the Act.

CP107

Presentation on retail units in King's Lynn Town Centre

The Panel will be briefed on Property Services’ Key Performance Indicators and the results over the last year. These relate to the performance of the borough councils Industrial and Retail properties, the income produced and occupation levels. There will also be reporting on whether the set targets have been met, and the factors that have affected their performance over the last year.

 

Minutes:

The Panel received a briefing on Property Services’ Key Performance Indicators and the results over the last year.  These relate to the performance of the Borough Council’s Industrial and Retail properties, the income produced and occupation levels.  There will also be reporting on whether the set targets have been met, and the factors that have affected their performance over the last year.

 

The Valuer and Property Services Manager responded to questions and comments from the Panel in relation to:

 

·         Hunstanton Bus Station proposal.

·         Provisions within contracts for retail and industrial units.

·         Overall return on assets.

·         Yield rates.

·         Hardship relief.

·         Ways to encourage visitors and shoppers to the town centre.

·         Retail shopping trends.

·         Ideas for use of empty retail units.

·         Income received on industrial units.

 

RETURNED TO OPEN SESSION

 

CP108

Date of Next Meeting

To note that the date of the next meeting of the Corporate Performance Panel will take place on 10 June 2019 at 6 pm in the Council Chamber, Town Hall, Saturday Market Place, King’s Lynn.

Minutes:

The next meeting of the Corporate Performance Panel will be held on 10 June 2019 at 6 pm in the Council Chamber, Town Hall, Saturday Market Place, King’s Lynn.